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Meeting commenced: 5.00pm
Meeting concluded: 6.10pm
Present:
Councillor Ian Greenwood - Chair
David Wilkinson - Interim Chair BTT
Janet Hulse - Council Director
Sarah Hinton - Community Director
Munawar Khan - Community Director
Greg Lucas - Community Director
Isa Khan - Community Director
Omar Khan - Business Director
Paul Lattimer - Government Office
Councillor Zameer Hussain Shah - Bradford Council
Angela Dobson - LSC Director
Taj Salam - Community Director
Sher Khan - Bradford Council
Akhtar Khan - Community Director
Zahira Hussain - Zahira Hussain
Sister Julie McGing - Faith Director
Vipin Joshi - Business Director
Staff in attendance:
Mark Fielding
Judith Atkinson
Iqbal Patel
Zubare Khan
Umar Hayat
Becci Holmes
1. Apologies for absence:
Zamurrad Khan
Will Jennings
Nawaz Khan
Ali Jan Haider
David Mosley
Ian Greenwood took this opportunity to explain that David Mosley is taking early redundancy to assist the company's finances but added that he would still be needed for work on legacy funding as Company Secretary. Ian explained that there would be a compromise agreement drawn up between David Mosley, the Personnel committee and the company. Ian advised he has consulted lawyers and this will be a confidential agreement so the full details may not be reported to the full Board. The final sign off will be with the Personnel committee.
Sher Khan asked if David would be attending the meeting. Ian replied that he would be attending the next Board Meeting. Taj Salam asked if it was David's decision to leave, Ian answered that it was. Taj asked if David would be returning as a consultant and if Bradford Trident would still employ him for this. Ian explained that there would be a consultancy agreement drawn up but this has not yet been discussed. He added that it would be unfortunate if we lost his expertise so he will continue some work as Company Secretary.
Item 10 was then brought forward to discuss. At this point all staff were asked to leave the room for this agenda item, as they would have a financial interest.
2. Minutes and matters arising from the meeting on 17th February 2009
This was proposed correct by Omar Khan with all Directors in favour.
Taj Salam stated Janet Hulse's notes from the last meeting should have been attached, as they are incomplete due to staff in attendance being asked to leave. Ian advised these would be reported to the next meeting.
3. Declarations of interest
Vipin Joshi advised he had a declaration of interest. Ian advised that this would have to be called formally in written declaration.
4. Board Matters including project updates
Mark Fielding talked through the various Board matters.
NAGS AND RESIDENTIAL INVOLVEMENT
Mark reported that there was a meeting last night between Park Lane and Little Horton NAGs who agreed to merge and rename themselves Park Lane Association.
EXTENDED SCHOOLS
Mark advised that Asma Tariq, the current Extended Schools Coordinator, would be leaving in June. It is not known at this stage who her replacement will be.
Funds have been ring fenced for James Heddon to run the Extended Schools project as an Assistant Coordinator.
COMMUNITY COUNCIL
Mark handed out a copy of the list of candidates standing for election to all Board members.
NURSERY AT PARK LANE
Mark explained that the Park Lane Community Association left in March advising that the crèche would be kept open but this situation has since changed. Bradford Trident is hoping to run the nursery once we become OFSTED registered, hopefully by the beginning of June. If this is not possible we can run the nursery for 1 hour and 59 minutes instead. Mark continued that after Christmas we are hoping to hold afternoon sessions there also as this there is a demand and the capacity for this.
CRIME
Mark advised that the Anti-Crime Partnership has been successful in bringing information to people.
He added that Inspector Zahid Kahn will be leaving the division at the end of the month and will be replaced by Inspector Darren Minton.
HEALTH AND WELL-BEING
This is deemed to be a success and the NHS is about to approve a further period.
5. Bradford Trident Trading Update
Reyner House Site - Ian advised that following his recent meeting with Russell Baker, Asquith's still believe they can deliver the site.
David Wilkinson commented that he is happy local authorities have removed the deadline of the 30th April to start building in recognition of the difficult circumstances.
Consulate site - David Wilkinson advised we are waiting for a signature from Islamabad. Ian advised that the signature has now been received.
Dunoon House site - Ian advised we are very close to the transfer of figures.
6. NDC Spend to 31.3.09
Mark advised that David Mosley concurs with the figures of the finance report for NDC for the 1st April 08 to 31st March 09. There was a slight under spend due to VAT but that did not affect the programme.
This was accepted by Sher Khan will all Directors in favour.
7. Legacy Spend to 31.3.09
Mark explained that spending to the 31st March 2009 was £1,255,000, which was £154,000 under spent due to Facelift and the scheduling of invoices.
8. Year 10 Legacy and NDC Delivery Plan
Mark advised that there is £40,000 outstanding in the current financial year. Government Office has asked we provide a delivery plan for this. He advised we intend to continue with current projects into the future.
The attached forecast profile expenditure with this item shows four separate sums of £10,000 for Management and Admin which has been added in manually as this would be the most VAT efficient.
9. Transfer to new board at the next meeting
Mark handed out lists of the nominees for the new Parish Council to all Board members. Ian Greenwood advised that there were some no contest wards. Parkside ward will be co-opted once the Community Council is established and the Council will deal with the procedure. When the next Board Meeting takes place, the current Board will vote itself out and the new Board is voted in. Tim Ratcliffe of Gordons will referee this.
Ian explained that the accountable body were previously responsible for the nominations of Directors. This needs to be overseen by someone impartial and by secret ballot. As a freestanding organisation we need this practice where appropriate. Taj Salam suggested that each candidate elected indicated the area they represent on a map so if anyone is contesting the election they can avoid treading on other areas.
Greg Lucas expressed concern that there was only one English name on the list of candidates. Ian agreed that this is unfortunate. Taj commented that these are the people who have put their names forward and the most suitable candidates will be elected. Ian added that it is reasonable to look at ethnic and gender balance. Taj asked if this was a problem for Bradford Council to investigate. Ian replied that it was not as it is an electoral process. Angela Dobson commented that it is important for people in the community to see the candidates that are representing them. Ian stated that we are clear the ballots are conducted under supervision, for example the Parish Council with a secret ballot.
Isa Khan queried why some members had classed themselves as "independent". Mark explained that on the nomination papers candidates are allowed to state their political party or refer to themselves as "independent" if they do not want to declare this.
Mark advised that any individual who stands for election has to be within the area of benefit. The area will change at the meeting so we will lose parts of Broomfield and gain parts of Marshfield. Taj clarified that the nominees either have to live in the area, work in the area or have a business in the area. Mark has been advised by Gordons to get as many Directors as possible in position by 2nd July. Ian is writing to the business and faith forums to advise them of the new arrangement asking them to elect etc.
Ian advised that the decision would be recorded in a secret ballot under supervision. On July 2nd there will be a normal meeting after the Community Council. All Directors were in favour of this.
10. CLG Succession Strategy and the approval process
This was proposed correct by Omar Khan and seconded by Taj Salam.
11. Any Other Business
Munawar Khan raised a query on two houses in Woodville Terrace, Ian responded that we cannot investigate individual cases in the Board Meeting but he would need to speak to Mark after.
Date of Next Meeting
2nd July 2009
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