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Commenced:
1800 Concluded: 1825
PRESENT
Councillor Ian Greenwood (Chair)
Community Directors:
Greg Lucas (West Bowling)
Jahnzaib Sarwar (West Bowling)
Joe Holloway (Marshfields)
Zahera Hanif (Marshfields)
Isa Khan (Marshfields)
Munawar Khan (Park Lane)
Nawaz Khan (Park Lane)
Jamshed Khan (Park Lane)
Munawar Khan (Park Lane)
Council Director:
Councillor Sher Khan
Faith Director:
Sister Julie McGing
Business Directors:
Vipin Joshi - Sector Foods
Nick Baggio - Business Director
Police
CS Sarah Brown - West Yorkshire Police
Advisers:
David Wilkinson - Interim Chair – BTTL
Jennifer Rowe - BTTL Director
Larry Sharratt - Police – Community Safety
Staff in attendance:
Steve Hartley - Chief Executive
David Mosley - Company Secretary
Chas Stansfield - Programme Manager
Judith Atkinson - Programme Manager
Mark Fielding - Neighbourhood Manager
Wayne Noteman - Programme Manager
Zubare Khan - Monitoring and Evaluation Officer
Umar Hayat - Community Involvement Programme
Co-Ordinator
Linda Lawson - PA to Chief Executive
1. APOLOGIES FOR ABSENCE
Apologies were received from:
Zamurrad Khan - Community Director (West Bowling)
Khalid Mahmood - Community Director (Marshfields)
Akhtar Khan - Community Director (Park Lane)
Omar Khan - OK’s Restaurant
Will Jennings - Accent Regeneration
Nick Whiteside - Operations Director, LSC
Fiona Clark - PCT
Sunita Birdi - GOYH
Dave Moss - BMDC
Darrell Gregoire - Programme Manager
MINUTES AND MATTERS ARISING FROM THE MEETING OF 15 SEPTEMBER 2006
The minutes of the meeting held on 15 September 2006 were agreed as a correct record.
Proposed: Jahnzaib Sarwar Seconded: Greg Lucas
3. DECLARATIONS OF INTEREST
All Community Directors with regard to Private Housing.
Mark Fielding and Umar Hayat with regard to Item 5.
4. BOARD MATTERS.
Board Member Changes
Steve Hartley reported the Board Member changes as follows:-
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Nick Whiteside has replaced Mike Lowe as the LSC nominated Director. Steve thanked Mike Lowe for his contribution.
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Simon Cooke has stepped down from the Local Authority nominated Director and as yet no nomination has been received for Simon’s replacement. A leaving gift was presented to him at a recent meeting in Mercury House. We have just heard that the Conservative Councillor nominated to the Board is Councillor Mohammed Jamil.
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Janet Hulse has been nominated by the Local Authority as the Accountable Body lead offer and becomes a Board Adviser and replaces David Moss.
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Lynette Throp is no longer the Chief Executive and has actually retired. Steve Hartley to write on behalf of the Board wishing her a happy retirement.
Ian Greenwood vacated the Chair.
Steve Hartley advised that at the Board Meeting in July 2002 it had been agreed that elections for Chair and Vice Chair would be held on
an annual basis. The last election was held at the Board Meeting in November 2005.
Nominations have been invited by letter sent out on the 1 November 2006 by David Mosley for the positions of Chair and Vice Chair.
Steve Hartley reported that the only nominations which had been received were for Ian Greenwood as the Chair and two nominations
Jahnzaib Sarwar and Greg Lucas as Vice Chair.
Agreed:
To elect Ian Greenwood as the Chair of the Board.
Unanimous vote, all in favour.
Steve Hartley handed the Chair back to Ian Greenwood, who thanked the Board for their confidence and was very honoured to receive it once more.
Voting papers were handed to all. After the count Steve Hartley advised that Jahnzaib Sarwar was voted as Vice Chair of the Board.
Jahnzaib Sarwar thanked the Board for their help and hoped to continue working with Greg Lucas.
Ian Greenwood thanked Nawaz Khan for all his work in the role of Vice Chair, which he has occupied for 6 years. A letter of thanks to be sent from the Board.
Steve Hartley reminded the Board of the Away Day discussions on the possible merger of the Housing & Development Working Group with the Health and Environment Working Group.
Both working groups have common areas of interest and reducing workloads as they start to shift from development towards monitoring and evaluation. It would also help boost Director attendance and reduce administration and servicing overheads.
Agreement was given to the merger of the Housing & Development and Health & Environment Working Groups from January 2007.
All in favour.
Steve Hartley reported that a draft schedule of Board dates for 2007 is included as Appendix 4 for approval.
Working Group meeting schedules are for guidance to avoid clashes and will be confirmed as necessary by each Working Group.
Steve Hartley advised that the Board Away Day was judged to be a successful event based on the feedback from all who participated, although attendance was not quite as good as previous years.
The Board Meeting on Friday evening was followed by the usual round table discussion with everybody voicing their views on the successes, concerns and priorities for the coming year.
Steve Hartley advised that at the away days a discussion had taken place on the venue/overnight stay with a view to doing something different. Sarah Brown felt that the Friday night/Saturday was the best days but a different venue. Isa suggested a new venue where we all travelled together.
SH to look for a new venue.
All in favour.
This will be held on Friday 5 January 2007 at Lister Mansion on North
Park Road. Invitations will be sent out at the end of November.
Steve Hartley advised that at the away days there was talk about governance and structures. The staff team is still in favour of a parish council. Steve Hartley suggested that instead of a Board meeting on the 14th December, that the time be used to discuss the two issues. Ian Greenwood felt that both these issues should be discussed in private.
All in favour.
5. APPRAISAL - NEIGHBOURHOOD MANAGEMENT
Steve Hartley advised that this appraisal encompasses the neighbourhood staffing changes that was approved at the last Board Meeting and will continue the employment of the Bradford Trident Neighbourhood Action Team up until March 2008.
NDC Funding of £192,000 is required to continue with the work and although below £250,000, no one Working Group has responsibility for Neighbourhood Management.
For Decision:
To approve the Neighbourhood Management appraisal and NDC funding of £192,000.
Proposed: Ian Greenwood Seconded: Nawaz Khan
All in favour.
6. FINANCE REPORT
David Mosley advised second quarter spend of £1,887,000 against the Delivery Plan figure of £1,396,200. Although ahead of the Delivery Plan forecast, this is mainly due to expenditure incurred on the Woodroyd Centre, which is due to be reimbursed through ERDF funds claimed in arrears.
Current projected spend for the full year is £6.06m against the planned £6.07m and, in view of this, GOYH have been informed.
7. GENERAL MATTERS
7.1 Performance Management 2006
Steve Hartley advised that the Performance Management review will need to be completed by the end of February 2007. There are some changes to the Performance Management System, which are in Paragraph 5 of the Programme Note attached as Appendix 1.
Performance Management review has been put back as we are waiting for the results of the MORI survey, which hopefully will be here by 24 November 2006.
It is proposed that discussions will take place with the staff team at the December and will take to January Working Groups and a draft report be presented at the Board in February 2007.
Steve Hartley advised that since the Board Meeting in May 2006, good progress has been made to engage with members of the A8 communities. Umar Hayat has been working with the A8 Workers Network to try and bring all the units together.
Ian Greenwood expressed concern about the activity within the district and felt that we need as much information as possible about what is happening.
Steve Hartley reported that a Women In Worship event was held at the Mayfield Centre on the 21 September 2006, which was attended by Sister Julie. This brought together the Womens Network and the Faith Forum and generated interest to join the Faith Forum.
Steve Hartley advised that this is still a complex process, but looks like we are on track to getting funding for Enterprise Facilitation.
8. BRADFORD TRIDENT TRADING UPDATE
Actions of the Bradford Trident Trading Board were presented to the Board for information.
9. BRADFORD TRIDENT SUB GROUPS – REPORT BACK
Actions of all working groups were presented to the Board for information.
Chas Stansfield advised the Board that Bradford Trident has been successful in obtaining European Funding for just over £1m for Park Lane, which now means we can go ahead with the scheme.
10. ANY OTHER BUSINESS
10.1 Attendance at Meetings
Sher Khan expressed concern regarding the attendance at Board Meetings by members of the Board. Ian Greenwood took Sher Khan’s point and advised that this will be discussed at the private meeting.
Thursday 14 December 2006, 5.00 pm
Mayfield Centre, Broadway Avenue
The meeting closed at 18.25.
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