Commenced:
5.45pm Concluded: 7.00pm
PRESENT
Councillor Ian Greenwood (Chair)
Community Directors:
Greg Lucas - Community Director (West Bowling)
Joe Holloway - Community Director (Marshfields)
Isa Khan - Community Director (Marshfields
Akhtar Khan - Community Director (Park Lane)
From 5.15pm
Voluntary Sector
Ali Jan Haider - Attock Community Association
Business Directors:
Vipin Joshi - Sector Foods
Omar Khan - OK's Restaurant
Police
CS Sarah Brown - West Yorkshire Police LSC
Mike Lowe - Operations Director, LSC
Advisers:
David Wilkinson - Interim Chair - BTTL
Observers:
Mark Fielding - (Interact) Bradford Trident Communications Manager
Staff in attendance:
Steve Hartley - Chief Executive
David Mosley - Company Secretary
Chas Stansfield - Programme Manager
Judith Atkinson - Programme Manager
Darrell Gregoire - Programme Manager
1. APOLOGIES FOR ABSENCE
Apologies were received from:
Cllr Sher Khan - Council Director
Dr Mohammed Khan - Faith Director
Sister Julie McGing - Faith Director
Nick Baggio - Business Director
Zahera Hanif - Community Director (Marshfields)
Munawar Khan - Community Director (Park Lane)
Nawaz Khan - Community Director (Park Lane)
Jahnzaib Sarwar - Community Director (West Bowling)
Khalid Mahmood - Community Director (Marshfields)
Eileen Fearon - BTT Director
Nick Chamberlain - BTT Director
Ian Hague - Neighbourhood Manager
Wayne Noteman - Programme Manager
Zubare Khan - Monitoring and Evaluation Officer
Umar Hayat - Community Involvement Programme
Co-Ordinator
Linda Lawson - PA to Chief Executive
2. MINUTES AND MATTERS ARISING FROM THE MEETING OF 2005
The minutes of the meeting held on 2005 were agreed as a correct record, with no matters arising.
Proposed: Sarah Brown Seconded: Omar Khan
3. DECLARATIONS OF INTEREST
All Community Directors with regard to Private Housing.
4. BOARD MATTER
4.1 Joe Montgomery Visit
Steve Hartley reminded directors that Joe Montgomery, the Director General of the Neighbourhood Renewal Unit will be visiting the Mayfield Centre on the 15 February 2006. All directors were encouraged to attend to discuss our progress with him.
4.2 Annual Celebration - Dubrovnik Hotel
Steve Hartley advised that the event on the 13 January 2006 had been enjoyed by all attendees. Many thanks to the Youth Ambassadors and Youth Development Team for organising the entertainment. The same venue has been booked for the 5 January 2007 and this is likely to be the final such event in the current format before the formation of the Parish Council.
4.3 National Neighbourhood Management Network (NNMN)
Steve Hartley advised that as part of our role as the regional partner to the Network, Ian Hague had organised an event at the Mayfield Centre on Tuesday 13 December 2005. This was very well attended and the feedback from all present was exceptionally good.
4.4 National NDC Residents Conference
Steve Hartley advised that the NRU organised National Conference for Residents involved in the NDC and Neighbourhood Management Programmes had been postponed. Any future re-organised date would be circulated to Community Directors.
4.5 Neighbourhood Manager
Steve Hartley advised that this would be the last Trident event for Ian Hague who is moving to a new life in Devon with his family. Ian has been a tremendous asset to Trident and will be much missed. Councillor Ian Greenwood echoed Steve Hartley's comments and paid tribute to the great work that Ian had done on both our neighbourhood management strategy and the progress towards to the formation of a Parish Council.
The Neighbourhood Manager post has been advertised nationally and locally in the week commencing the 30 January. To-date we have received over 100 enquiries for application packs. A selection panel of Councillor Ian Greenwood, Zahera Hanif and Steve Hartley are due to interview the shortlisted applicants on the 7th March 2006.
4.6 Parish Council Update
Bradford Council have completed the first phase of consultations on the proposed parish council, with over 400 responses, roughly 2-1 in favour of the idea. They will take a report to the February meeting of Bradford West Area Committee and subject to their approval carry out the second phase of the consultation during March.
The second phase of the consultation will be held at West Bowling People's Partnership, Mayfield Centre and Trinity Road YMCA.
A recommendation will then be made to ODPM in May/June and all being well the first elections for the Parish Council should be held in May 2007.
Isa Khan enquired whether the proposed constituency boundary changes would impact. Councillor Ian Greenwood advised that a parish ward boundary cannot cross a constituency or ward boundary but proposed changes would not cause a problem.
5. APPRAISAL - MAYFIELD HOUSE REDEVELOPMENT
Chas Stansfield talked through the re-appraisal of this project and reminded the Board of the challenges that we had faced during the early days of the project, which had ultimately resulted in an overspend.
Councillor Ian Greenwood commented that although we did have to spend more money than originally envisaged it was still within the normal parameters of the building industry, especially bearing in mind the challenges that we had faced along the way. David Wilkinson agreed with Councillor Ian Greenwood's comments as did CS Sarah Brown.
It was proposed that the appraisal for £2053.2k of NDC funding be agreed.
Proposed: Omar Khan Seconded: Greg Lucas
All in favour.
6. FINANCE REPORT
David Mosley advised the Board that once again we had spent to target for the third quarter with a cumulative spend of £5.539m.
Government Office had recently asked us to assist with the spending of additional capital and the following capital spend has been brought forward from the 2006/07 financial year:-
Woodroyd: £768,500
Parkside Park: £200,000
Mayfield Centre: £185,000
Facelift: £200,000
_______
Total: £1,353,500
This means that our projected spend for 2005/06 is now £8.845m, which we are on course to achieve.
Steve Hartley advised that the Audit Commission had recently completed their audit of our 2004/05 spend. This had resulted in a qualification in connection with potential overspends on projects due to miscoding between phased appraisals. This may mean that some appraisals need to come back to the Working Group and Board for attention.
Councillor Ian Greenwood commented that this was an area where we needed to improve and we must certainly amend our systems in readiness for next year's audit.
Proposed : Vipin Joshi Seconded: Joe Holloway.
All Directors in favour.
7. YEAR 7 DELIVERY PLAN
Steve Hartley talked through the delivery plan for 2006/07, which is due to be submitted to GOYH by the 17 March 2006. The additional spending in 2005/06 has been factored into the 2006/07 cash flow, which has resulted in a plan to spend £6.075m.
The delivery plan was agreed and it was also agreed to delegate minor amendments required by GOYH to the Chair and Chief Executive.
Proposed: Omar Khan Seconded: Vipin Joshi
All Directors were in favour.
8. NEIGHBOURHOOD ACTION TEAM - PROGRESS REPORT
Ian Hague talked through the report and passed on his thanks to local residents and voluntary and community groups for their valued participation.
Bradford Council and Bradford Vision will shortly be allocating their NRF money for the next two years and Ian was hopeful that we would once again receive funding.
Councillor Ian Greenwood echoed Ian Hague's comments about the marvellous participation from the bottom up structure and paid tribute to Ian Hague who had performed above and beyond the call of duty.
Steve Hartley commented that the event, which we had organised at Bradford City was excellent and demonstrated to Bradford Vision the work we have undertaken at neighbourhood level. Steve Hartley hoped that Bradford Vision would release spending plans by the end of March and this would then allow us to decide on our neighbourhood management strategy by the end of July.
9. BRADFORD TRIDENT TRADING - UPDATE
David Wilkinson advised Directors that the Bradford Trident Trading report is part of ensuring that the Trading Company operates in support of the Bradford Trident area and in support of the Charity objectives.
Provided that the Charity Commission agree, the Memorandum and Articles of Bradford Trident Trading will require that the company always operates within a Business Plan agreed with the Charity each year.
Regular progress reports will be made to the Charity Board and profits will be gift aided back to the Charity unless the reserve is needed to fund the Trading Company operating needs.
The Business Plan reflects the facts that the assets are still to be transferred from the Charity to the Trading Company and it is more a statement of objectives than a Business Plan.
There are complex VAT, Tax and Charity Commission issues to resolve before the property transfers can take place and we have little to manage at the moment apart from the former Reyner House Site.
Even though the Reyner House Site has still to be transferred, we are working with the preferred developer and will arrange a presentation to both Boards when our negotiations are more advanced and ready for final decisions to be taken.
This is a very large development and David believed that it would be neither reasonable or prudent to leave its management in the hands of one part-time executive with many other responsibilities, no matter how well qualified he may be.
Therefore, even though the cost will reduce the amount of gift aid available to the Charity in future, David will be urging the BTT Board at its March meeting to appoint a project manager to safeguard our interest in this 7 year project.
The Bradford Trident Trading Update was accepted.
Proposed: Ali Jan Haider Seconded:Omar Khan
Councillor Ian Greenwood passed on his thanks to David Wilkinson for his sterling work as Chair of Bradford Trident Trading, which had resulted in a well documented working relationship between the Trading Company and the Charity.
Councillor Ian Greenwood also advised that we cannot name the preferred developer at this stage as negotiations are still progressing.
The Reyner House site will provide extensive financial benefits to help the on-going transformation of the area and a presentation will be made to the joint Boards when appropriate.
10. BRADFORD TRIDENT SUB GROUPS - REPORT BACK
Actions of all working groups were presented to the Board with all Director's in favour.
11. ANY OTHER BUSINESS
Vipin Joshi enquired whether local residents and staff could receive any preference when applying for the Neighbourhood Manager position.
At this point, Councillor Ian Greenwood called a break and advised that anyone interested in applying for the job should leave the room.
When the meeting reconvened, Councillor Ian Greenwood commented that all applicants would be considered based upon their application form and performance at interview against the person specification. If there was a tie between two people, then it would seem sensible to select a local person, although at all times the interview panel must select the best person for the job.
This is a key management appointment as it will have a major influence in delivering our on-going strategy.
12. DATE OF NEXT MEETING
Thursday 11 May 2006, 5pm at the Mayfield Centre.
The meeting closed at 18.00.
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