BRADFORD
TRIDENT, NDC PARTNERSHIP BOARD MEETING
Minutes of a Meeting of the Board held at
The Mayfield Centre, Broadway Avenue, Bradford on Thursday 7 July 2005.
Commenced:
1700 Concluded: 1700
PRESENT
Councillor Ian Greenwood (Chair)
Community Directors:
Greg Lucas (West Bowling)
Jahnzaib Sarwar (West Bowling)
Itafaq Mir (West Bowling)
Jamshed Khan (Park Lane)
Akhtar Khan (Park Lane)
Joe Holloway (Marshfields)
Zahera Hanif (Marshfields)
Council Directors:
Councillor Sher Khan - Council Director
Councillor Jamshed Khan - Council Director
Faith Directors:
Sister Julie McGing - Faith Director
Business Directors:
Omar Khan - OK’s Restaurant
Vipin Joshi - Sector Foods
RSL Director:
Will Jennings - Bradford & Northern Housing Association
Advisers:
David Wilkinson
Salina Aziz - Youth Ambassador
Saqib Malik - Youth Ambassador
Roz Hall - BMDC Regeneration
LSC
Mike Lowe - Director of Learning Programmes
Observers:
Mark Fielding -(Interact) Bradford Trident Communications Manager
Also in attendance:
Martin Purcell - Leeds Metropolitan University
Staff in attendance:
Steve Hartley - Chief Executive
David Mosley - Company Secretary
Chas Stansfield - Programme Manager
Judith Atkinson - Programme Manager
Darrell Gregoire - Programme Manager
Ian Hague - Neighbourhood Manager
Zubare Khan - Monitoring and Evaluation Officer
Stacey Jobson - Economic Programme Co-Ordinator
Umar Hayat - Community Involvement Programme
Co-Ordinator
Linda Lawson - PA to Chief Executive
1. APOLOGIES FOR ABSENCE AND INTRODUCTIONS
Apologies were received from:
Zamurrad Khan (West Bowling)
Isa Khan (Marshfields)
Nawaz Khan (Park Lane)
Munawar Khan (Park Lane)
Khalid Mahmood (Marshfields)
Ali Jan Haider - Voluntary Sector Director
Mohammed Khan - Faith Director
Lynette Throp - Health Director
Chief Superintendent Sarah Brown- West Yorkshire Police
Nick Baggio - Business Director
Wayne Noteman - Housing Projects Manager
- MINUTES AND MATTERS ARISING FROM THE MEETING OF 10 FEBRUARY 2005
2.1 The minutes of the meeting held on Thursday 10 February 2005 were
agreed as a correct record.
Proposed: Jamshed Khan Seconded: Vipin Joshi
3. DECLARATIONS OF INTEREST
Zubare Khan re Item 6 – Local Evaluation, PACT & Facilities
Will Jennings re AOB Item
All Private Housing/Community Directors re Item 7, Year 6 Delivery Plan
Greg Lucas as an employee of the Healthy Living Project
4. BOARD MATTERS
4.1 BRADFORD TRIDENT TRADING LIMITED
Ian reported that a discussion took place at the Bradford Trident Executive Committee earlier this evening, regarding Bradford Trident Trading Limited. The last Board Meeting and Executive Meeting agreed that 6 of the 7 members of the Executive Committee would be Board Members of Bradford Trident Trading. Applications have been received from prospective Board Members following an advert in BD5 Magazine.
Agreed: David Wilkinson be appointed as an interim Chair. He will oversee the interview process, to be assisted by David Mosley and Steve Hartley.
Proposed: Councillor J Khan Seconded: Vipin Joshi
- INTRODUCTION
Steve introduced Linda Lawson as his new PA and thanked Zahera for her help in the interview process.
4.3 SEMINARS/NDC VISITS
Steve advised that there are a number of seminars/visits to other NDC’s planned as follows:-
10 & 11 March- Urban Forum in Liverpool
14 March - Community Representative seminar in Leeds
6 April - Yorkshire & Humberside NDC in Hull
(a mini-bus will be provided)
For reservations please call Linda on Tel: 437781.
- NATIONAL EVALUATION
Steve gave a brief introduction into the National Evaluation Partnership report on Bradford Trident. The evaluation was undertaken by a consortium of organisations and led by Sheffield Hallam University and Steve introduced Martin Purcell, the National Evaluator, to the Board to go through the findings.
Martin Purcell highlighted his background and indicated that the process was a fairly structured approach, devised by ODPM and was designed to try and make it useful and relevant to all NDC partnerships. This involved interviews with various partner agencies, directors and staff and his thanks were given to all who participated.
The executive summary of the report was circulated with the papers of the Board Meeting.
Martin highlighted the key findings as follows:
- Overall, Bradford Trident appear to be effective in implementing well designed and maintained projects
- Bradford Trident’s ability to increase its profile and the MORI survey also highlights that
- Examples of where Bradford Trident had actively sought out different people throughout the community
- The Forward Strategy has moved on and looks encouraging for the future
- There is a consensus that Bradford Trident is effective in the way that people are working together in partnership
- Commitment to learning using external evaluators
- Progress made against the outcomes and under every theme there is evidence of meeting the targets
Martin felt it was a very worthwhile exercise and that the recommendations are based on evidence of the work undertaken.
Martin advised that attention should be given to the nature of the information held on projects and further work on mainstreaming. He also suggested work to strengthen the communication strategy.
Vipin Joshi stated that there was no mention of businesses in key achievements. Martin commented that this is taken as an area for inclusion on the on-going piece of work.
Ian Greenwood thanked Martin and everybody who contributed to the professional way the evaluation was conducted. He felt that we could certainly recognise ourselves in the report.
Vipin Joshi asked if the recommendations re assets could be included. Martin will engage in discussions with Steve Hartley.
- APPRAISAL – LOCAL EVALUATION, PACT AND FACILITIES MANAGEMENT
David Mosley advised that a three year appraisal to undertake local evaluation of our programme was agreed in 2002. This was done with Professor Janie Percy Smith formerly of the Policy Research Institute, Leeds Metropolitan University who had since established herself as a consultant. This has now been fulfilled
Zubare Khan’s contract comes to an end in 2005 and the Pact role and local evaluation role has been combined. There will also be an additional role of facilities management assisting David Mosley. A new contract will be offered to Zubare Khan from 1 April 2005 to 31 March 2008.
Professor Janie Percy Smith is still working closely with Zubare.
Agreed: Zubare Khan to be offered a new contract of employment and the appraisal for £119,000 NDC funding be approved. All in favour.
Proposed: Omar Khan Seconded: Councillor J Khan
7. YEAR SIX DELIVERY PLAN
Steve advised that the Year 6 (2005/06) delivery plan was submitted to the Board in February and was approved as the first draft.
The final report was attached with the papers for approval.
Steve advised that the GOYH has a £33m for 2005/06 budget to be divided between the 4 Yorkshire & Humber NDC’s. He believed that GOYH would be able to commit around £7.5m of the £8.5m requested but that we would be able to manage on that level of funding.
Steve also reported that we are at the stage of the programme where we do not have a contingency, as all funds are now allocated in the Delivery Plan.
A meeting will be taking place with Programme Managers in order to discuss a contingency plan through the Working Groups.
Ian Greenwood felt that this was a matter for the Board as a whole and we should try and find a contingency fund in the short-term.
Agreed: The Year 6 Delivery Plan was approved with any significant changes to be made to be discussed at the September 2005 away-day.
Proposed: Jamshed Khan Seconded: Jahnzaib Sarwar
8. WORKING GROUPS – REPORT BACK
Only two Working Group reports were presented by programme managers outlining the activities of Working Groups, which have met since the last Board meeting 3 weeks ago.
The Board noted the Working Group reports presented.
- ANY OTHER BUSINESS
9.1 FACELIFT SCHEME – EXTRAORDINARY CASE
Steve circulated a paper, which outlined the recent decision taken by the Housing and Development Working Group and the background. As advised by our lawyers, the Working Group had agreed that that this decision be brought back to the Board for ratification.
Steve suggested that a secret ballot be taken but Cllr Jamshed Khan felt that the vote should be open.
Akhtar Khan accepted that by approving expenditure on this case it opened other claims but that the group was mature enough to make a decision and that if people came back to us we would have to take each case on its own merit.
Vipin Joshi felt that the Board must look at the recommendations that Trident staff had made. If the expenditure was approved, he believed we could be opening a can of worms that we might not be able to close. Vipin felt that the Board should follow the staff recommendation.
Joe Holloway felt that the system was never a fair system and full of anomalies. He thought that there should have been a maximum amount of money allowed and reminded the Board that private householders did not get grants at all in the past.
Ifty Mir felt that an exception should be made in this case and that the Working Group decision be upheld. He thought that the replacement cost was high for the work involved.
Omar Khan asked why the decision has come back to the Board again. Steve explained that this was recommended by the lawyers and agreed by the housing Working Group.
Will Jennings declared an interest as Accent Regeneration are involved in the delivery of the project. He felt that, difficult though these judgements were, that to approve exceptional cases would make the scheme difficult to administer in the future.
Ian Greenwood asked for a for a vote as follows:
First Vote As to whether a secret ballot be held
- none in favour
Second Vote To approve the expenditure on the exceptional case
- 5 votes
Not to approve the expenditure on the exceptional case
- 7 votes
Abstained
- 2
It was therefore agreed not to approve the expenditure on the exceptional case.
Ifty Mir noted that some directors had not attended the meeting and this may have affected the decision taken. Ian Greenwood reported that a quorum was present at the meeting and consequently a final decision had been taken.
- DATE AND TIME OF NEXT MEETING
Thursday 12th May 2005, 5pm Mayfield Centre, Broadway, Bradford BD5
The meeting closed at 6pm.