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Commenced:
17.45 Concluded: 18.25
PRESENT
Councillor Ian Greenwood (Chair)
Community Directors:
Greg Lucas (West Bowling)
Joe Holloway (Marshfields)
Zahera Hanif (Marshfields)
Isa Khan (Marshfields)
Munawar Khan (Park Lane)
Nawaz Khan (Park Lane)
Akhtar Khan (Park Lane)
Jamshed Khan (Park Lane)
Council Directors:
Councillor Sher Khan - Council Director
Councillor Simon Cooke (From 5.55pm)
Faith Directors:
Sister Julie McGing - Faith Director
Business Directors:
Vipin Joshi - Sector Foods
Omar Khan - OK’s Restaurant
Police
CS Sarah Brown - Police
Health Authority
Lynnette Throp - Health Director
RSL
Will Jennings - Director
Advisers:
Sunita Birdi - GOYH
Roz Hall - BMDC
David Wilkinson - Interim Chair BTTL
Saqib Hussain Malik - Youth Ambassador
Imran Hussain - Youth Ambassador
Jennifer Rowe - BTTL (From 5.55pm)
Observers:
Mark Fielding - (Interact) Bradford Trident Communications Manager
Staff in attendance:
Steve Hartley - Chief Executive
David Mosley - Company Secretary
Chas Stansfield - Programme Manager
Judith Atkinson - Programme Manager
Ian Hague - Neighbourhood Manager
Zubare Khan - Monitoring and Evaluation Officer
Linda Lawson - PA to Chief Executive
1. APOLOGIES FOR ABSENCE
Apologies were received from:
Dr Mohammed Khan - Faith Director
Zamurrad Khan - Community Director (West Bowling)
Nick Baggio - Business Director
Mike Lowe - LSC
Khalid Mahmood - Community Director (Marshfields)
Darrell Gregoire - Programme Manager
Wayne Noteman - Programme Manager
Umar Hayat - Community Involvement Programme
Co-Ordinator
The minutes of the meeting held on Thursday 23 September 2005 were agreed as a correct record.
Proposed: CS Sarah Brown Seconded: Nawaz Khan
All in favour.
I Greenwood advised the Board that this would be the last meeting that Lynnette Throp would be attending. Thanks were expressed by the Board for all Lynnette’s hard work. Lynnette to be invited back and a meal to be organised.
3. DECLARATIONS OF INTEREST
All Community Directors with regard to Private Housing.
4. BOARD MATTERS
Election of Chair and Vice Chair of the Board
Steve Hartley advised that at the Board Meeting in July 2002 it had
been agreed that elections for Chair and Vice Chair would be held on
an annual basis. The last election was held at the Board Meeting in
September 2004.
Nominations have been invited by letter sent out on the 10 November
2005 by David Mosley for the positions of Chair and Vice Chair.
Steve Hartley reported that the only nominations which had been
received were for Councillor I Greenwood as the Chair and
Nawaz Khan as Vice Chair.
For decision:
To elect the Chair of the Board
The vote was unanimous.
All in favour.
To elect the Vice Chair of the Board
The vote was unanimous.
All in favour
Steve Hartley advised that as the NDC programme progresses the role and workload of the Working Groups starts to shift from development towards monitoring and evaluation.
It was suggested at the Away Day that it may be an appropriate time to consider a merger of the Jobs and Business Working Group with the Crime Working Group.
The two groups have overlapping agendas both with regard to routes into work for potential and previous perpetrators of crime and with regard to crime against businesses.
The idea has been discussed informally with members of the Groups.
For decision:
To agree the merger of the Jobs and Business and Crime Working Groups.
Proposed: Omar Khan Seconded: Vipin Joshi
All in favour.
Steve Hartley reported that a draft schedule of Board dates for 2006 is included as Appendix 4 for approval.
Working Group meeting schedules are for guidance to avoid clashes and will be confirmed as necessary by each Working Group.
For decision:
To agree the meetings schedule for 2006.
All in favou
Board/Staff Away Day
Steve Hartley advised that the Board Away Day was judged to be a successful event.
The venue had met with general approval and the good range of food offered (thanks to Omar Khan) was much appreciated.
It is proposed that the same venue be used again for next year (subject to availability) and that the date be brought forward slightly to the 15/16 September to avoid clashing with the start of Ramadan.
For decision:
To agree the date and venue for the 2006 Away Day.
All in favour.
NDC Awards
Steve Hartley was pleased to advise that Bradford Trident have been successful in the NDC Awards. We have been advised that we have won the Diversity and Community Cohesion Award this year for our work on the Faith Forum as nominated by Chas Stansfield. Samarah Lee, Youth Ambassador, has been Commended in the Person Achievement (Young Person) award category and has been invited to attend the dinner. Congratulations were given to Samarah and Steve Hartley agreed to write to her to thank her for her hardwork.
It was noted that competition had been tough this year with around 80 partnerships competing for a dozen awards.
Bradford Trident have been allocated 7 free places at the NDC Conference and Awards Dinner. The Chair, Chief Executive, Jamshed Khan and Greg Lucas as the resident directors (Greg was also the Trident nominee for the Resident Achievement Award) will attend..
In addition, Sister Julie McGing and Munawar Khan who have both put effort into the Faith Forum are to attend and have been asked to do a ‘Masterclass’ for half an hour on the second day. Munawar Khan thanked all staff for their help. Sister Julie McGing thanked Chas Stansfield, Umar Hayat and Aurangzeb Khan for all their hard work and reminded people that we need everybody to attend the next Faith Forum (including Asian ladies) on the 10th December at Howard Street Mosque.
Ian Greenwood gave congratulations to the winners and all who were involved.
RICS Award
The Facelift (plus) project was a winner of the prestigious Royal Institute of Chartered Surveyors (RICS) Regeneration Award in the Residential Improvement Category at a ceremony in October. Congratulations were given to all involved.
Staff Issues
Stacey Jobson has successfully applied for a job with the new Bradford
‘Fair Cities’ organisation and her last day with Bradford Trident was on
Friday 11 November. Thanks was expressed to Stacey on behalf of
the Board and it was noted she should be invited to the January event
at the Dubrovnik Hotel.
Darrell Gregoire, who has been Stacey’s line manager, will pick up the role of delivering the Jobs and Business programme. We have also agreed in principle with Fair Cities that we will ‘buy back’ Stacey for one day per week for the next few months to ease the transition.
Mark Hudson has joined the Neighbourhood Wardens and commenced employment on the 7 November 2005 filling the vacancy caused by Majid Ali’s departure. Mark is a former resident and well known in the area through his recent job as outreach worker for the TISSP project and youth worker.
Joe Montgomery Visit
Joe Montgomery, Director of the Neighbourhood Renewal Unit, is due to visit on 1 December 2005.
We have had a good response from Directors who would like to attend the session at the Mayfield Centre from 9.30 to 10.30 am. Steve Hartley thanked all who responded and those that can attend. He asked that Directors please ensure that they arrive at the centre in good time for a prompt 9.30 am start.
5. MID YEAR REVIEW – PERFORMANCE MANAGEMENT
Steve Hartley reported that the Mid Year Review meeting with GOYH held on 12 October 2005 was very positive and feedback from GOYH was good. They accepted the Report that was presented and the Performance Management scores were agreed.
This was the last meeting with Carol Cooper-Smith and Steve thanked all those that attended and took the opportunity to say farewell at a meal at Omar Khan’s restaurant.
Since the Review meeting we have received more outcome information and a revised report is attached. Education results for the area have improved to 48% achieving 5 GCSE A-C, which is better than the district average. Crime results showed excellent improvement and as a consequence of this, the performance scores have increased by one point each putting our total PM score to 176/200, three points higher than last year. Coverage of the education and crime results was in the T&A tonight.
Isa Khan felt that we needed to focus on jobs and business because the outcomes are not quite there.
A Performance Management report and Improvement Plan was attached for approval. Councillor Simon Cooke advised that we need to develop the communication and move perceptions of the work done by Trident by those living in the rest of Bradford. Councillor Simon Cooke suggested speaking to the Marketing Department to try and get articles in Community Pride.
For Decision:
To approve the Performance Management report and Improvement Plan.
All in favour.
6. YEAR 9/10 ENDOWMENT
Steve Hartley advised that for the long term sustainability of the organisation it is important to maximise the ‘renewable’ income from assets to cover as much expenditure as possible.
It is proposed that funding allocated to years 9 and 10 (2008/09 and 2009/10) be taken in a ‘lump sum’ endowment at the end of Year 8 or start of Year 9.
This money, currently around £1.25m, would be invested alongside other assets and could add around £60k per year, in perpetuity, to the income base of the organisation. This would clearly decrease the ongoing need for further public funding.
Steve Hartley also advised that an endowment at this stage would also reduce the bureaucratic burden of administering NDC funding for all concerned and it would be likely that clawback could be removed on Trident owned assets. This would enable the Board to consider use of assets as collateral to borrow against future developments.
Steve Hartley has approached the NRU and Government Office with the idea and agreed they are interested. We have to write back giving formal agreement from the Board. The NRU will then have to put this idea to the Treasury.
For decision:
To agree the rationale for the endowment of year 9/10 NDC funding and to authorise the Chief Executive to approach the NRU with this request.
Proposed: Councillor Simon Cooke Seconded: CS Sarah Brown
All in favour.
7. FINANCE REPORT
David Mosley gave an update on spend for the 2nd quarter of £3,626,600. The delivery plan was originally submitted for £8.5m but this has been reduced by ODPM to £7.5m.
At the mid year review, Government Office advised that no further funds would be available and we have to ensure that we trim our spend to £7.5m.
Negotiations have taken place with our major suppliers who will hold their invoices over the year end and pay them in the next financial year. Government Office and the Council are aware of this.
8. GENERAL MATTERS
Ian Hague advised that the Bradford West Area Committee agreed to carry out a Parish Review. A letter (with freepost envelope) will be sent to all residents in November and December outlining the overall proposal and ward boundaries.
In parallel with that, Bradford Trident has produced a leaflet, which was circulated to all members of the Board. The leaflet is very positive and will be taken to the three Neighbourhood Forums.
It was proposed that the Chief Executive write to the Council in support of establishment of the Parish Council.
Councillors Ian Greenwood, Simon Cooke and Sher Khan abstained but the remainder of the directors were all in favour of the proposal.
9. WORKING GROUPS – REPORT BACK
The written report was noted.
10. ANY OTHER BUSINESS
None.
11. DATE OF NEXT MEETING
Thursday 15 December 2005, 5.00 pm
Mayfield Centre
The meeting closed at 18.25.
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