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Commenced:
1730 Concluded: 1930
PRESENT
Councillor Ian Greenwood (Chair)
Community Directors:
Zamurrad Khan - Community Director (West Bowling)
Isa Khan - Community Director (Marshfields)
Akhtar Khan - Community Director (Park Lane)
Jamshed Khan - Community Director (Park Lane)
Munawar Khan - Community Director (Park Lane)
Council Directors:
Councillor Sher Khan - Council Director
Faith Directors:
Sister Julie McGing - Faith Director
Dr Mohammed Khan- Faith Director
Voluntary Sector
Ali Jan Haider - Attock Community Association
Business Directors:
Vipin Joshi - Sector Foods
Omar Khan - OK's Restaurant
Nick Baggio - Business Director
RSL Director
Will Jennings - Accent Regeneration
LSC
Paul Johnson - Economic Development Manager, LSC
Advisers:
Janet Hulse - BMDC
David Wilkinson - Interim Chair - BTTL
Staff in attendance:
Steve Hartley - Chief Executive
David Mosley - Company Secretary
Chas Stansfield - Programme Manager
Judith Atkinson - Programme Manager
Mark Fielding - Neighbourhood Manager
Zubare Khan - Facilities and Enterprise Co-ordinator
Umar Hayat - Community Involvement Programme
Co-Ordinator
Linda Lawson - PA to Chief Executive
1. APOLOGIES FOR ABSENCE
Apologies were received from:
Greg Lucas - Community Director (West Bowling)
Nawaz Khan - Community Director (Park Lane)
Khalid Mahmood - Community Director (Marshfields)
CS Sarah Brown - West Yorkshire Police
Councillor Mohammed Jamil - Council Director
Anita Sims - Director of Public Health
Wayne Noteman - Programme Manager
Iqbal Patel - Finance and Monitoring Officer
2. MINUTES AND MATTERS ARISING FROM THE MEETING OF 2 NOVEMBER 2007
The minutes of the meeting held on the 2 November 2007 were agreed as a correct record with the following amendment:
Item 2 - Minutes of the Meeting held on 5 July 2007.
First sentence to be replaced with - Greg Lucas asked the Chair if there had been any secret meeting prior to the Pakistani Consulate bids going on the table. Councillor Ian Greenwood replied no.
Proposed: Akhtar Khan Seconded: Isa Khan
3. DECLARATIONS OF INTEREST
All Community Directors with regard to Private Housing.
Omar Khan, Item 7, Vipin Joshi, Item 7
4. BOARD MATTERS
4.1 Election of Chair and Vice Chair
Steve Hartley advised that at the Board Meeting in July 2002 it had
been agreed that elections for Chair and Vice Chair would be held on
an annual basis. The last election was held at the Board Meeting in
November 2006.
Nominations have been invited by letter sent out on the 5 December
2007 by David Mosley for the positions of Chair and Vice Chair.
Steve Hartley reported that the only nominations which had been
received were for Ian Greenwood as the Chair and
Zamurrad Khan as Vice Chair.
Agreed:
To elect Ian Greenwood as the Chair of the Board.
Unanimous vote, all in favour.
Steve Hartley handed the Chair back to Ian Greenwood, who thanked the Board for their confidence and was very honoured to receive it once more.
Councillor Ian Greenwood advised that Jahnzaib Sarwar has resigned as Vice Chair of the Board and from the Bradford Trident Trading Board due to ill health. Ian Greenwood thanked Jahnzaib for his contribution during his year as Vice Chair.
Agreed:
To elect Zamurrad Khan as Vice Chair of the Board
Unanimous vote, all in favour.
4.2 Nomination of a Director to the Executive and Bradford Trident Trading
Steve Hartley advised that at the last Board Meeting it was agreed that Isa Khan would be the Marshfield Community Director nomination for the Bradford Trident Executive and thus also for Bradford Trident Trading. Isa Khan has informed David Mosley that he is unable to take up that position.
It was decided that we will now run with a vacancy for the time being.
4.3 Cheque Signatories
Steve Hartley advised that two signatories are required for cheques up to £4999. The current names are himself and David Mosley. When Steve leaves it is suggested that the next most senior member of staff who is Mark Fielding replace Steve.
For Decision:
To remove Steve Hartley as an authorised signatory and replace him with Edward Mark Fielding. All other terms and conditions of the mandate remain unchanged.
Proposed: Cllr Ian Greenwood Seconded: Munawar Khan
Unanimous vote, all in favour.
4.4 Away Day Report Back
Steve Hartley advised that attendance was good with sixteen Directors and nine staff present on the Saturday.
The Board meeting on the Friday was followed by the successes, concerns and priorities for the next year. Community cohesion, transition to a neighbourhood management focus and private sector housing were emerging as key issues.
Saturday focused on Community Cohesion, a follow up will be taken to the Board in February, future governance, which is an item on the agenda and the next 10 year plan.
Friday 17/Saturday 18th October 2008 have been identified as provisional dates and the Board need to consider at a future date where and how the event is organised next year.
4.5 Joseph Rowntree Foundation Research Project
Bradford Trident is a partner in a successful bid by Leeds University to the Joseph Rowntree Foundation for a research project, entitled Building Shared Visions of Housing Futures in Bradford.
Judith Atkinson developed the proposal with Leeds University and will be the lead from Trident. The project is expected to run from April 2008 to March 2010.
4.6 Annual Celebration and Team Building Event - Saturday 26th January 2008
The next Annual Celebration will take place on Saturday 26th January 2008 at the Dubrovnik Hotel 7.30 for 8pm. To mark the transitional year and the award of 'Regeneration Partnership of the Year' 2007 it was decided at a previous Board Meeting to invite all previous Board members and staff to celebrate the achievements.
5. APPRAISALS
Steve Hartley advised that the following appraisals are designed to meet the Department of Communities and Local Government requirements.
5.1 Facelift {plus} 2007/08
The Facelift {plus} scheme has been one of the successes of the NDC programme. It was agreed at a previous Board meeting to continue for another year and to re-tender the contract. The tender process has now been completed and the contractor evaluation completed.
Strategic Team Group was the cheapest tender but this still came in at about £90,000 more then was originally appraised. The reappraisal was taken to the Health, Housing and Environment Working Group on the 12 November 2007 and presented to the Board as it is in excess of the £250,000 limit for Working Group Approval.
Councillor Sher Khan raised the issue of STG rectifying outstanding work on properties that have been completed. Munawar Khan asked if work would be supervised and who they could go back to with problems.
Steve Hartley advised that when work is completed, an independent surveyor assesses the job.
5.2 West Bowling Neighbourhood and Medical Centre
The Woodroyd Centre appraisal was originally agreed in May 2005, but due to material cost increases, delays during construction and fit out and security costs, the project has increased by approximately £855,000 (15%).
Additional funding has been secured towards these costs - £200,000 ERDF, Pharmacy Premium £210,000. £355,000 additional NDC funding alongside £90,000 Trident funding was identified in the appraisal for approval.
Vipin Joshi asked why a contract price had been agreed which was higher than the original tender provided by the quantity surveyor. Steve Hartley advised that we went for a traditional JCT contract rather than design and build and unfortunately the cost of steel increased. The value engineering by Allenbuild saved some costs, but there were other unexpected costs during the build and we are currently seeking legal advice on whether to take legal action against members of the design team.
Vipin accepted these reasons but enquired where the additional funding of £855,000 was coming from. Steve Hartley explained that we have additional funding as mentioned above. The additional NDC funding of £355,000 has been achieved without impacting on any appraised projects in the delivery plan. The other £90,000 will be taken from the Woodroyd rental income.
For Decision
1. To approve the Facelift {plus} 2007/08 re-appraisal and NDC funding of £745,921 over one year.
Proposed: Akhtar Khan Seconded: Cllr Sher Khan
Agreed. All in favour.
2. To approve the West Bowling Neighbourhood and Medical Centre re-appraisal and total NDC funding of £3,912,500 up to October 2008.
Proposed: Ian Greenwood Seconded: Zamurrad Khan
Agreed. All in favour.
6. FUTURE GOVERNANCE
6.1 Composition of the Bradford Trident Board upon election of the Parish Council
Steve Hartley advised that following the Board Away Day in November 2007, at which discussions took place on the size of the Board.
The options are:
1. A Board of 31 - consisting 12 Parish Councillors, 3 Bradford Council Councillors with at least 2 from Little Horton Ward, 2 Business Directors, 2 Faith Directors and 5 Agency Directors, plus 7 other representatives appointed by the board and recruited from forums and neighbourhood groups.
2. A board of 19 consisting of 6 Parish Councillors (one from each ward, with the remaining 6 being alternates and advisors), 2 Bradford Councillors from Little Horton Ward, 2 Business Directors, 2 Faith Directors and 5 Agency Directors, plus 2 0ther representatives from forums and neighbourhood groups.
After lengthy and complex discussions during which a number of directors asked for further clarification on parish council issues and during which some additional proposals were discussed, some of which were outside the parameters of the item being discussed.
Cllr Ian Greenwood proposed that the meeting vote on whether a decision could be taken on the information available. This was seconded by Vipin Joshi and the meeting voted in favour of moving to a vote on the item.
It was also agreed that the two representatives appointed by the Board and recruited from forums and neighbourhood groups must live in the area of benefit and that consideration be given to the gender/race balance when appointing those individuals.
For Decision:
1. To approve Option 2 as the composition of the Bradford Trident Board upon election of the Parish Council.
Proposed: Councillor Ian Greenwood Seconded: Vipin Joshi
All in favour.
6.2 Adoption of the New Area of Benefit
Steve Hartley advised that the proposed boundaries of the Parish Council are slightly different to the Bradford Trident boundaries and this will need to be changed in the memorandum and articles of the company.
For Decision:
1. To authorise officers to work with the company solicitors to amend the Memorandum and Articles of the company to adopt the Parish boundary as the Bradford Trident Area of Benefit.
Proposed: Ian Greenwood Seconded: Sher Khan
All in favour.
6.3 Payment to non agency Directors for Attendance at Meetings
Steve Hartley advised that there are 3 options for payment as follows:-
Option 1 No payment to be made
Option 2 An annual allowance of £1,300 as at present
Option 3 An attendance allowance of up to a maximum of £1,300
For Decision:
1. To approve option 3 as the method of payment to non agency directors for attendance at meetings
Proposed: Ali Jan Haider Seconded: Mohammed Khan
All in favour.
6.4 Interim Arrangements up to Parish Council Elections if these are in 2009
Steve Hartley advised that there are currently two vacancies for Community Directors in Marshfield and one vacancy in West Bowling. In order to ensure accountability and stewardship it is necessary to employ an interim mechanism to fill the vacancies between now and the first Parish Council elections (which may be May 2009).
There are 3 options as follows:-
1. Hold a bi-election
2. Co-opt additional directors as non voting advisors
3. Existing Directors elect representatives from candidates
nominated through forums and neighbourhood groups
For Decision:
1. That existing Directors elect representatives from
candidates nominated through forums and neighbourhood
groups
Proposed:Cllr Ian Greenwood Seconded: Akhtar Khan
All in favour.
7. GENERAL MATTERS
7.1 Citygate - Reyner House
Vipin Joshi left the room when discussions took place on Dunoon House due to his potential financial interest in the site.
Steve Hartley reported that outline planning permission for the Citygate scheme was given on the 10 September 2007.
A meeting was held on the 29 October 2007 to discuss any remaining issues. Both parties are keen to progress quickly and negotiations on the Development Agreement are proceeding well. Trident are awaiting proposed changes to the overage mechanism from Asquith.
Following a meeting with the Council Chief Executive, Tony Reeves, Asquith and Trident, we have now gained commitment from the Council to resolve the issues of vacant possession of the Impact land.
The Council have indicated that they will be serving notice to Impact giving 18 months to quit. BCHT and Trident have been working on a new development on Newall Street and BCHT have submitted a bid to the Housing Corporation for the scheme for which they are awaiting the outcome. Steve clarified that this would be due on February 2008. He confirmed that any decision on the sale of the Dunoon House would be brought to the Board.
A visit to the Gatehaus project will be taking place on Tuesday 18 December 2007 at 4pm. Should any director wish to attend, please advise David Mosley.
7.2 Sustrans Connect 2 - Manchester Road Bridge
The Sustrans Connect2 bid for £50m to the "People's Millions £50m Lottery Giveaway" competition was shortlisted to the last four proposals.
Voting started on Monday 26th November and Steve Hartley thanked everybody who voted.
The announcement was made yesterday, and the Sustrans Connect2 bid was the winner, which means Bradford will benefit from this and in particular BD5.
Judith Atkinson advised that this will be a 5 year project and will be appointing detailed design consultants to start in January 2008.
Steve Hartley advised that Chas Stansfield and Umar Hayat have secured £6,000 from Bradford Council for the Youth Project - Youth Matters study. This money will be used to help with consultation.
8. WORKING GROUPS - REPORT BACK
A report was presented by programme managers outlining the actions for working groups, which have met since the last Board meeting.
The Board noted the Working Group reports presented.
David Mosley advised that an update for the Bradford Trident Trading Board meetings will be available for the next Board Meeting.
9. ANY OTHER BUSINESS
None.
CONFIDENTIAL ITEMS
10. DRAFT BUSINESS PLAN 2008/09
Steve Hartley reported that this is the first draft of a business plan for next year, which is presented slightly differently, and more complex than in the past. Steve Hartley pointed out that next year we will not be entirely reliant on NDC funding and we are hoping to get years 9/10 NDC funding next year.
At the February Board, decisions will need to be made on how money is spent and look at the priorities. The amount for next year is £1.7m as we are unsure what income will be available and whether we get the money from Citygate. We will aim to spend interest only, not capital, from Citygate funds.
Steve also pointed out that there are a range of forums ie Youth Forum, Faith Forum, A8 Forum and the Business Forum and we need to look at ways of supporting them. LEGI have turned down funding for the Business Forum.
Omar Khan enquired why the Dunoon House site was not mentioned in the Accumulated Reserve income figures. Steve Hartley advised that procurement has not yet been decided and a land value has not been established.
Omar Khan remarked that it would be preferable for the site to be marketed in the same way as the Lister's Arms site. Councillor Ian Greenwood agreed with this.
Proposed: Mohammed Khan Seconded: Akhtar Khan
All in favour.
11. CHIEF EXECUTIVE SUCCESSION
All staff and non-board members left the room.
Steve Hartley advised that due to his departure from Bradford Trident on the 31 December 2007, Bradford Trident needed to review the role and position of Chief Executive and decide how to take forward the leadership of the organisation. The Chief Executive's role was initially designed to focus on delivery of the New Deal for Communities programme and over time has moved on to encompass the work of the neighbourhood management and facilities management functions.
Steve Hartley advised that two key issues need to be addressed whether to recruit internally/externally, budgets/skills. He felt it would be difficult to appoint a new Chief Executive with only a short contract and that we have two internal candidates within the organisation who have the necessary skills to take Bradford Trident through the transitional period, which can be reviewed after 9 months.
Steve Hartley advised that two new job descriptions were included in the papers for Executive Officers, Neighbourhoods & Finance and Assets, which are essentially an addition of duties to the Neighbourhood Manager and Finance and Administration Manager.
The salary for Executive Officer, Finance and Assets would remain the same, but the PPG have agreed a 'retention incentive' be paid to David Mosley payable when his contract expires in January 2010. The salary for the Executive Officer, Neighbourhoods would increase by two increments.
A detailed discussion ensued. Some directors felt that other options could be explored further including the appointment of a new Chief Executive. Mohammed Khan felt that there might be advantages on having a single Executive lead for the organisation. There was some concern with regard to relative salary levels of the proposed new positions.
After some deliberation it was agreed to defer the decision to the next meeting of the Board.
12. DATE AND TIME OF NEXT MEETING
Thursday 21 February 2008, 5.00 pm
At the Mayfield Centre, Broadway Avenue
The meeting closed at 7.30 pm.
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