BRADFORD
TRIDENT, NDC PARTNERSHIP BOARD MEETING
Minutes of a Meeting of the Board held at
The Mayfield Centre, Broadway Avenue, Bradford on Thursday 10 February 2005.
Commenced:
1700 Concluded: 1745
PRESENT
Councillor Ian Greenwood (Chair)
Community Directors:
Jamshed Khan (Park Lane)
Greg Lucas (West Bowling)
Jahnzaib Sarwar (West Bowling)
Munawar Khan (Park Lane)
Nawaz Khan (Park Lane) - from 17:15
Joe Holloway (Marshfields)
Isa Khan (Marshfields)
Zahera Hanif (Marshfields)
Council Directors:
Councillor Sher Khan - Council Director (from 17:15)
Councillor Jamshed Khan - Council Director
Faith Directors:
Sister Julie McGing - Faith Director
Mohammed Khan - Faith Director (from17:20)
Voluntary Sector Director:
Ali Jan Haider - Voluntary Sector Forum
Business Directors:
Omar Khan - OK’s Restaurant (from 17:15)
Vipin Joshi - Sector Foods
RSL Director:
Will Jennings - Bradford & Northern Housing Association (Until 17:30)
Health Director:
Lynnette Throp - Bradford City Primary Care Trust
Advisers:
Saqib Hussain Malik - Youth Ambassador
Salina Aziz - Youth Ambassador
Observers:
Mark Fielding - (Interact) Bradford Trident Communications Manager
Also in attendance:
Roz Hall
Staff in attendance:
Steve Hartley - Chief Executive
David Mosley - Company Secretary
Chas Stansfield - Programme Manager
Judith Atkinson - Programme Manager
Darrell Gregoire - Programme Manager
Ian Hague - Neighbourhood Manager
Zubare Khan - Monitoring and Evaluation Officer
Claudia Dacres - PA to Chief Executive
1. APOLOGIES FOR ABSENCE AND INTRODUCTIONS
Apologies were received from:
Itafaq Mir (West Bowling)
Zamurrad Khan (West Bowling)
Akhtar Khan (Park Lane)
Khalid Mahmood (Marshfields)
Chief Superintendent Sarah Brown - West Yorkshire Police
Nick Baggio - Business Director
Umar Hayat - Programme Co-ordinator
Sue Naughton - Programme Co-ordinator
Stacey Jobson - Programme Co-ordinator
Wayne Noteman - Housing Projects Manager
David Wilkinson - Advisor
Ian welcomed Saqib and Salina the Youth Ambassadors and the Board introduced themselves.
- MINUTES AND MATTERS ARISING FROM THE MEETING OF 16 DECEMBER 2004
2.1 The minutes of the meeting held on 16 December 2004 were agreed as a correct record.
3. DECLARATIONS OF INTEREST
All private housing/Community Directors re item 5 Year, 6 Delivery Plan. Greg Lucas as an employee of The Healthy Living Project.
4. BOARD MATTERS
- BRADFORD TRIDENT EXECUTIVE COMMITTEE
Steve explained that the December 2004 Board agreed that the Executive Committee now comprises of 7 Directors, the Chair and Vice Chair of the Board, one agency Director (currently Ali Jan Haider), 1 Business Director and 3 Community Directors.
It was also agreed at the December Board that 6 members of the Executive would be the Bradford Trident Limited members on the Bradford Trident Trading Board which means that 1 member of the Executive will not be a Director of BTT.
The Community Directors agreed to nominate the following Directors
Joe Holloway - Marshfields
Jamshed Khan - Park Lane
Jahnzaib Sarwar - West Bowling
The Business Directors agreed to nominate Vipin Joshi as their representative on the Executive.
- BOARD ATTENDANCE 2004
Steve pointed out the appendix in the Board Papers and thanked Directors for their tremendous support over the last 12 months. Ian Greenwood made a special mention of the 100% attendance from Joe Holloway and Greg Lucas.
- AWAY DAY 2005
Steve advised that, as agreed at the December Board, Friday the 23rd and Saturday the 24th of September 2005 have been booked at the Thorpe Arch Spa Hotel (the same venue as last year). Directors were asked to note this important date in their diaries.
- VISIT FROM LORD ROOKER
Steve advised that following our success at the NDC Awards ceremony, Lord Rooker, the Government Minister in charge of regeneration in the ODPM accepted an invitation to visit our area on the 2nd of March.
A draft agenda was included in the Board Papers, Directors were encouraged to participate at one or both of the presentations at Newby School and also to take part in a lunch at Mayfield Centre at 12:30.
- CHARITY AND TRADING COMPANY UPDATE
Steve advised that Bradford Trident Limited has now been successfully registered as a Charity. Bradford Trident Trading Limited has been incorporated as a company, which is a wholly owned subsidiary of Bradford Trident Limited.
Steve advised the Directors that they now had responsibilities as Charity Trustees and Tim Ratcliffe of Gordons has been asked to do a presentation to the Directors briefing on the 24th of February to remind us all of our responsibilities.
Ian Greenwood recommended that all Directors should do their best to attend the presentation as the roles as Trustees of the Charity are very specific.
Ian advised the Board that Government Office had congratulated us in the formation of the Charity and Trading Company and asked that thanks be minuted to David Mosley for his efforts in pursuing both these areas over the last few years.
Steve advised that the advert placed in the BD5 magazine looking to recruit 5 non Trident Directors for the TT Limited to add to this 6 Executive members from Trident had produced several applicants.
A meeting will be arranged for the Executive to discuss the selection of the new BTT Directors probably before the Board meeting on the 3rd of March.
- PA TO THE CHIEF EXECUTIVE
Steve advised that after four and a half year service Claudia left on the 4th of February 2005 and she will be much missed. The Board joined Steve in thanking Claudia and wishing her well in her new job.
Steve advised that he would be interviewing for a new PA on the 11th of February together with Zahera Hanif and David Mosley and a strong short list of 4 candidates had been drawn up.
- YEAR 6 (2005 / 06) DELIVERY PLAN
Steve explained that the Delivery Plan is our contract with Government Office for the financial year and also contains our future spending plans to the end of the programme.
The only major change in the funding profile has been the allocation of £526K to the Youth Education Community Working Group to cover the increased expenditure mainly on the Mayfield Centre.
Steve advised the Board that there is a possibility that Government Office may have to cap our spending to £7M, following instructions from the Treasury, even though our plan is £8.3M.
Government Office are aware of this and at the moment are happy for us to continue. There is however no impact on our over all £50M 10 year allocation.
Ian Greenwood advised that there are always “one off’s” which will impact on our spend and these can be managed by careful timing of invoices and payments.
Steve advised that the programme spend is now committed for all the 10 years and there is no “contingency” with which to address cost over runs or pick up new opportunities. Steve asked the Board to consider whether they wish to address this by, for example, each working group agreeing to provide say £100K.
Ian Greenwood commented that we need to look at the implications on future delivery. Working Groups are asked to consider this request seriously as the majority of our money will be spent by March 2008 and the Board may have difficult issues to face in the future.
Ian also commented that we must set aside an income for the future life of the organisation rather than spend it now.
Jahnzaib Sarwar commented that the Housing Universal Matched Incentive Scheme may need more funding as less well off residents are struggling to provide the contributions which means that work on their properties can not go ahead. The facelift contributions are varied and he felt that this format should be considered.
Ian Greenwood responded saying that he understood the point but did not want to get in to a detailed debate at the Board, this would be considered at the Working Group as of course any change would impact on other projects within the programme areas.
Vipin Joshi commented that there was a need to look across all programme areas as in his opinion the Jobs and Business funds were already fully committed.
Agreement of the draft delivery plan was proposed by Vipin Joshi and seconded by Omar Khan on the basis that Steve Hartley would review the possibility of contingency funds and bring a report back to the Board on the 3rd of March.
Agreed: the draft Year 6 Delivery Plan was approved for submission to GOYH. All in favour
- CODE OF CONDUCT
Steve advised that the Directors Briefing in March 2004 had held a useful internal seminar which had recommended that the Code of Conduct be revised.
In addition to that further Government guidance for NDC’s on Governance issues had been incorporated in to the tabled Code of Conduct.
The Code of Conduct has also been recently amended to reflect the charitable status of the company.
Steve reminded directors that Tim Ratcliffe from Gordons will be undertaking a briefing session for Directors on the 24th of February to clarify their roles, responsibilities and duties as Directors and Charity Trustees and all Directors are encouraged to attend this event.
Steve advised that the amendments were relatively minor as our previous Code of Conduct had been based on good practice.
Jahnzaib queried the impact of section 4.2 on a working group chair.
Ian Greenwood explained that in his experience this action was needed to ensure that the meeting was a balanced debate and Directors and participants were encouraged to stick to the point.
Ian shared with the Board his “copyright” 3F’s which are that a Chair must be firm, fair and fast.
Adoption of the Code of Conduct was proposed by Councillor Jamshed Khan seconded by Nawaz Khan.
Agreed: The revised Code of Conduct was approved. All in favour.
7. FINANCE REPORT
Steve advised that the cumulative spend from April 2004 to December 2004 was £5,689,600 which was 4.1% above the forecast delivery plan, Steve congratulated all the working groups and programme managers.
Steve also advised we are predicting a total spend for the year of £8.252M which is 5.2% above the delivery plan target of £7.847M.
8. WORKING GROUPS – REPORT BACK
A report was presented by programme managers outlining the actions for working groups which have met since the last Board meeting.
The Board noted the Working Group reports presented.
- ANY OTHER BUSINESS
None
CONFIDENTIAL BUSINESS
- APPRAISAL – ADDITIONAL HOSPITAL LAND
Ian Greenwood asked the members of the public to leave before this appraisal was debated.
Ian reminded the Directors of the commercially confidential nature of this appraisal as we were still negotiating with Lidl who will be the supermarket developers of the site and we do not wish to jeopardise negotiations.
David Mosley advised that the additional 16 metre strip at the rear of the hospital car park is needed in order to accommodate the 12,000sq ft Lidl store.
Bradford Trident have already assembled the majority of the site including the former Panesar builders yard, the strip of land to the right of the site which was acquired with Yorkshire Forward funding and the former Rawnsley House and Leyton House flats which will be acquired from Bradford Council.
Negotiations with Lidl are at a very advance stage and before the additional site is acquired we will ensure that a “back–to–back” deal is legally signed with Lidl in order to fully protect our situation.
David advised that Trident should receive a net capital receipt of around £700K once the deal has been completed. The funds will be paid over when Lidl have built the supermarket and signed a 99 year lease to Bradford Trident.
Proposed by: Omar Khan Seconded by: Vipin Joshi
Agreed: That the Acquisition of Additional Hospital Lane appraisal and NDC funding of £297,000 be approved. All in favour.
- DATE AND TIME OF NEXT MEETING