BRADFORD
TRIDENT, NDC PARTNERSHIP BOARD MEETING
of a Meeting of the Board held at St Joseph's Primary School, Bradford
on Thursday 26 JUNE 2003.
Commenced:
1705hrs Concluded:
1840hrs
PRESENT
Councillor Ian Greenwood (Chair)
Community
Directors:
Zamurrad
Khan (West Bowling)
Munawar Khan (Park Lane)
Jamshed Khan (Park Lane)
Nyear Yaseen (Marshfields)
Isa Khan (Marshfields)
Council
Directors:
Councillor
Taj Salam - Council Director
Councillor Simon Cooke - Council Director
Faith Directors:
Mohammed Khan - Faith Director (from 1735)
Business
Directors:
Omar
Khan - Omar Khanís
Adviser:
David
Wilkinson
Observers:
Roz
Hall - BMDC Regeneration Partnership (from 1715)
Mark Fielding - (Interact) Bradford Trident Communications Manager
Staff
in attendance:
Steve Hartley - Chief Executive
David Mosley - Company Secretary
Chas Stansfield - Programme Manager
Judith Atkinson - Programme Manager
Wayne Noteman - Housing Projects Manager
Ian Hague - Neighbourhood Manager
Darrell Gregoire - Programme Co-ordinator
Susan Naughton - Programme Co-ordinator
Umar Hayat - Programme Co-ordinator
Zubare Khan - Monitoring and Evaluation Officer
Claudia Dacres - Personal Assistant to Chief Executive
Also
in attendance:
Mike Latham - Headteacher, Newby Primary School
Javed Iqbal - Neighbourhood Action Team
Shazad Yousaf - Neighbourhood Action Team
Sajad Khan - Neighbourhood Action Team1.
APOLOGIES
FOR ABSENCE AND INTRODUCTIONS
Apologies
were received from:
Greg Lucas - Community Director
Amjad Ali - Community Director
Lil Acklam - Community Director
Joe Holloway - Community Director
Zahera Hanif - Community Director
Ali Jan Haider - Voluntary Sector Forum
David Austin - Business Director
Will Jennings - RSL Director
Lynnette Throp - Health Director
Dave Richardson - West Yorkshire Police
Angela Dobson - LSC Director
Andy Brennan - Programme Manager
2.
MINUTES AND MATTERS ARISING FROM THE BOARD MEETING 3 APRIL 2003
2.1 The minutes of the meeting held 3 April 2003 were agreed as a correct
record subject to the inclusion of 'VAT' to the professional fees referred
to on page 8, Facelift (Plus) Project.
There were no matters arising.
3. DECLARATIONS OF INTEREST
None.
4.
BOARD MATTERS
A paper was presented by the Chief Executive for the Boardís information
on various matters.
4.1
Year 4 Delivery Plan
Steve Hartley advised the Board that Government Office had approved the
Year 4 Delivery Plan.
Partners
Conference
Steve thanked those Directors who attended the conference on 26 June and
added it was a huge success with around 120 people in attendance, highlighting
the diversity across the area. Feedback received was positive. During
his presentation, Joe Montgomery had placed Bradford Trident within the
top 3 of all 39 NDCs and, at his pre-meeting, he was complimentary of
the work Bradford Trident was doing and asked for this to be passed on
to the Board.
Ian Greenwood agreed the event was well received and very positive.
Board
Resignation
Steve advised the Board that Finbarr Sands had recently been appointed
to the post of Deputy Headteacher at St Josephs School. As he was now
unable to devote as much time to Bradford Trident activities, he had resigned
his position as Faith Director.
David Mosley informed the Board that he had taken steps to seek a replacement
and was awaiting agreement from Rev Sarah Groves to Sister Julie McGingís
nomination.
Ian Greenwood felt it would be positive for the Board if Sister Julie
were nominated.
4.4
National Audit Office (NAO)
Steve thanked everyone who took part in the week long visit by the National
Audit Office. He advised that the feedback received was very encouraging,
they were particularly complimentary of the work undertaken by the Board
and commented positively on the leadership. A full report back will be
made to Parliamentís Public Accounts Committee in January 2004.
4.5
Yorkshire and Humber NDC Network meeting
Steve advised the Board that three other NDCs, Sheffield, Doncaster and
Hull, would be visiting Bradford Trident on Thursday 3 July. He added
that visitors would comprise a mix of Directors and staff and drew the
Boardís attention to the schedule for the visit. He asked Directors
to advise Claudia Dacres if they were able to attend any part of the event.
4.6
Staff Matters
Steve advised the Board that Shamsuddin Ahmed had returned to his post
with Bradford Council. In the short term assistance for the PACT programme
would be provided by Tim Goodspeed. Longer term we would be looking towards
a secondment from the Council.
Steve informed the Board that he had been elected by the Area Based Regeneration
Strategic Partnership to the Bradford Vision Board which would improve
links with Bradford Vision.
Steve also advised the Board that all the staff team would be attending
an away day in Skipton on 2 July to work on future plans. If the venue
proved to be satisfactory, it could be a possibility for the Board Away
Day in October.
Steve advised that three Neighbourhood Wardens had been recruited and
appointed to commence work in approximately 4 weeks. However the post
of Team Leader had been re-advertised.
4.7
Trident Summer Celebration Week ñ 5-13 July
Steve reminded the Board of the events to take place during the Trident
Summer Celebration week, commencing with a festival on Saturday 5 July
and concluding with the Summer Celebration at Dixons CTC on Sunday 13
July (including the AGM).
Judith Atkinson informed the Board of the official opening of the Springmill
Street play area which will take place during the celebration week on
9 July.
4.8
Directors' Attendance
Steve drew Directors'attention to the Directors Attendance list produced
annually, and advised that Board meetings were only a part of the commitment
made by Directors. He thanked Directors who regularly attended meetings
and who committed a large amount of work. He commented that over the last
few months it had been difficult to obtain the correct number of Directors
for meetings and asked members to convey to their colleagues the need
to attend Working Groups and Board meetings as regularly as possible.
To alleviate attendance difficulties Steve agreed to try and organise
meetings as infrequently as possible.
Ian Greenwood stressed the importance of attendance at meetings and asked
Steve Hartley to write to directors in September to remind them of their
obligations as Board Directors.
Action:
Chief Executive
5.
APPRAISAL - BURNETT FIELDS COMPLEX DEVELOPMENT
A report was presented by Chas Stansfield seeking the Boardís approval
for the Burnett Fields Complex Development.
Chas advised the Board that this was one of the larger appraisals for
the Neighbourhood Centres as part of the Community Facilities strategy.
The lack of an obvious central location in the Marshfields area led to
the decision to develop the Mayfield site and also include some development
to the Burnett Fields group of buildings. Chas explained that if approval
were gained a tender process would commence, followed by building work.
He added, although the project had exceeded the original allocation, this
could be met from the development budget which is in the Delivery Plan
for next year.
Chas felt the project would bring general environmental improvements to
one of the last areas suffering from vandalism and disrepair. The project
would include the garden centre and car park on the opposite side, improvements
to doors and entrances and will also incorporate a neighbourhood nursery
replacing the current facility within the Family Centre. Overall it would
make a significant improvement to the area and bring a much needed boost
to community facilities in the Marshfields area.
Chas confirmed the appraisal had gone through the Youth, Education and
Community Working Group who had requested further information on the contribution
from Al Mahadul Islami (AMI), which had been provided and included in
the report.
Ian Greenwood raised the issue of security via a CCTV camera which would
cover Greaves Street and the rear of the complex. Chas advised the costs
incorporated improved security and CCTV.
Taj Salam felt it was important that the activities of all groups were
interlinked to ensure that the funding provided was of benefit to the
area and the block itself. He added, it was important that all groups
were advised that they were required to work together for the benefit
of the area. Chas informed the Board that this had been raised with the
groups who were now used to working together, and that all partners would
be asked to sign up to mutual support and have a collective responsibility.
Isa Khan commented that the project would be important long-term in the
physical regeneration and success of Bradford Trident.
Ian Greenwood thanked Simon Cooke for providing details of the charity
ëThe Wooden Spoon Societyí who had provided additional funding
for the project. Simon Cooke advised that he had relayed the Boardís
thanks to Richard Smith, the Yorkshire President of the Society.
Ian Greenwood advised that this centre was most likely to come on stream
first, therefore there was a need to ensure its progress was closely followed.
The Board approved the appraisal
Proposed by Isa Khan
Seconded by Taj Salam
Agreed:
That the Burnett Fields Complex Development appraisal and NDC funding
of £375,000 be approved.
6.
FINANCE REPORT
A report was presented by David Mosley for the Boardís information.
David advised the Board that the final spend of £8,075,400 against
the 2002/03 Delivery Plan had been achieved. He thanked the Board and
staff team for their hard work and commitment.
7.
WORKING GROUPS ñ REPORT BACK
A report was presented by Programme Managers outlining the actions of
all Working Groups which have met since the last Board meeting.
Taj Salam raised a concern regarding the cancellation of a number of Panel
meetings for the Trident Fund and Community Initiatives Fund. Chas Stansfield
agreed there had been problems recently and there had been occasions when
a completely different group of Directors had discussed the follow-up
to a previous panel meeting.
Ian Greenwood advised this should be addressed at the Board Away Day in
order to ensure it reflected the needs of the Bradford Trident area by
identifying new approaches, and structuring in such a way that made it
easier for Board members to attend.
Taj Salam raised the issue of the location for the Board Away Day and
felt it should be further afield in order to gain maximum Board attendance.
Ian Greenwood reiterated the Skipton venue for the Staff Team Away Day
would be investigated as a possible location.
Judith Atkinson advised Directors that the next meeting of the Housing
and Environment Working Group had been moved from 1st to 8th July and
that there would be a change of format. Visits would be arranged to various
projects, commencing with the Family Support Project which mirrors the
Sure Start West Bowling scheme, and provides support for young families
with children under 5. Judith encouraged all Directors, particularly the
Park Lane Directors, to contact her if they wished to attend.
The Board noted the Working Group reports presented.
8.
GENERAL MATTERS
A report was presented by Steve Hartley informing the Board on a number
of issues.
Charity
Steve explained the Charity required 9 Trustees; 4 from the Trident Board
and 5 other individuals. The last Board meeting had agreed to delay the
nomination of the Trustees to the Board until non-Trident individuals
had been appointed. 2 nominations had been received from David Wilkinson
and Sister Julie McGing. An advertisement had been placed in the Telegraph
& Argus requesting possible Trustees. Steve asked the Board to contact
David Mosley if they knew of any individuals, particularly local residents,
who would be interested in fulfilling this role. Interviews will be based
on the skills and attributes they could bring to the Board.
Steve added the Neighbourhood Renewal Unit had now agreed that the Charitable
Trust could be established and receive gift aid from Bradford Trident
Ltd.
8.2
Faith Communities Pilot Project
Steve advised the Faith project still continues with further meetings
being held, however the Pilot Project will cease in September 2003. The
intention is to retain the Bradford Trident Faith Forum, administered
by Ian Hague and his team, in order to retain its unique nature.
Steve highlighted the Faith Festival which would complement the Summer
Celebration week and included a Faith Marquee. A further meeting of the
Faith Communities will be held on 19 July primarily to establish a Faith
Forum. Steve invited all Directors to attend and specifically thanked
Dr Khan for his contributions.
8.3
Evaluation
Steve advised that local evaluation still continued and was being progressed
by Janie Percy-Smith. He drew the Boardís attention to the agreed
proposal set out on the board papers.
9.
ANY OTHER BUSINESS
There were no Any Other Business items.
10.
DATE OF NEXT MEETING
Ian Greenwood advised the Board he may have some difficulty with the date
for the next Board meeting scheduled for 25 September and would discuss
the issue with Steve Hartley.