BRADFORD TRIDENT, NDC PARTNERSHIP BOARD MEETING
of a Meeting of the Board held at St Joseph's Primary School, Bradford on Thursday 20 February 2003.

Commenced: 1700hrs           Concluded: 1840hrs              

PRESENT
Councillor Ian Greenwood (Chair)

Community Directors:

Munawar Khan (Park Lane)
Lil Acklam (Park Lane)
Jamshed Khan (Park Lane)
Joe Holloway (Marshfields)
Zahera Hanif (Marshfields)
Nyear Yaseen (Marshfields)
Isa Khan (Marshfields)

Council Directors:

Councillor Taj Salam - Council Director

Faith Directors:

Mohammed Khan - Faith Director

Business Directors:

David Austin - Allan Austin Sports Ltd
Omar Khan - Omar Khans
Nick Baggio - Ivy Guest House

Health Director:

Lynnette Throp - Bradford City Primary Care Trust

Police Director:

Dave Richardson - West Yorkshire Police

Adviser:

David Wilkinson (from 1730)

Observers:

Mark Fielding - (Interact) Bradford Trident Communications
Manager

Attendee:

Janie Percy-Smith - For item 4, National Evaluation

Staff in attendance:

Steve Hartley - Chief Executive
Chas Stansfield - Programme Manager
Andy Brennan - Programme Manager
Wayne Noteman - Housing Projects Manager (from 1715)
Zubare Khan - Monitoring and Evaluation Officer
Claudia Dacres - PA to Chief Executive

1. APOLOGIES FOR ABSENCE AND INTRODUCTIONS

Apologies were received from:

Greg Lucas - Community Director
Amjad Ali - Community Director
Zamurrad Khan - Community Director
Ali Jan Haider - Voluntary Sector Director
Will Jennings - RSL Director
Angela Dobson - LSC Director

David Mosley - Company Secretary
Judith Atkinson - Programme Manager
Ian Hague - Neighbourhood Manager
Darrell Gregoire - Programme Co-ordinator
Umar Hayat - Programme Co-ordinator
Shamsuddin Ahmed - Pact Co-ordinator
Imtiaz Ahmed - Faith Co-ordinator

2. MINUTES AND MATTERS ARISING FROM THE BOARD MEETING
OF 18 DECEMBER 2002

2.1 The minutes of the meeting held on 18 December 2002 were agreed as
a correct record.

There were no matters arising.

Ian Greenwood advised he had received a petition that had been
raised at the Housing and Development Working Group and referred to
the Board. He had notified this as an item of Any Other Business. As
the item related to a contractual relationship it would necessarily be
treated as confidential and would preclude the general public.

3. DECLARATIONS OF INTEREST

All private sector resident directors for item 11, (confidential) Any Other
Business. Lynnette Throp declared an interest for item 6, Year 4 Delivery
Plan.

4. NATIONAL EVALUATION

Janie Percy-Smith gave a presentation to the Board outlining the details of the
full annual evaluation report for Bradford Trident NDC. (A copy of the slides is
enclosed for information).

Following the presentation Janie advised the Board that she had now left
Leeds Metropolitan University and now worked on a freelance basis. She
expressed her appreciation at the opportunity to have worked with Bradford
Trident and wished the Board and staff team the best for the future.

On behalf of the Board and staff team, Ian Greenwood formally thanked Janie
for her involvement and her positive approach.

Taj Salam felt there were some points which needed to be addressed, for
example, the view of some groups in the area who felt they were
underrepresented. Ian Greenwood agreed some work was required to ensure
every community felt they were involved with Bradford Trident.

Joe Holloway expressed his personal sadness at Janie's departure.

Steve Hartley explained the process which would be taken to address the
issues raised. The performance management process being carried out for
the Annual Review would reflect these issues and an Improvement Plan
would be brought back to the Board in May.

Steve added his thanks to Janie and noted that, as she would be working
freelance, there would still be opportunities to use her expertise.

5. BOARD MATTERS

A paper was presented by the Chief Executive requesting the Board's
approval on various matters.

5.1 Annual Review / Performance Management

Steve Hartley reminded the Board of the Annual Review meeting to be held
on 10 April between 10.30am and 12.30pm and encouraged Directors to
attend. The meeting would be a culmination of the performance management
process and the report produced for the meeting would be based around this
work.

Ian Greenwood advised the Board that Carol Cooper-Smith would be
attending the Review as Director of Neighbourhood Renewal, as she had now
been appointed to the permanent position. He added a congratulatory letter
would be send from the Board.

5.2 Visits to Trident

Steve reported on the visit undertaken by the Deputy Prime Minister on 17
January to Hutson Street Community Association, At Work and Newby School
where he officially opened the Community Extension. Feedback received was
excellent and Steve thanked everyone involved in the visit.

Bradford Trident had also been involved in the organisation of a visit for 30
people from North Belfast who were interested in learning lessons from
Bradford on community cohesion. The visit had been very successful.

5.3 Charity

Steve advised the Board that nominations were required from Community
Directors from each of the three areas to sit on the Charity Board. He added,
the issue had been discussed at a Directors' Briefing and Joe Holloway had
expressed an interest for Marshfield. He asked Community Directors for the
other two areas to discuss the issue and advise Bradford Trident of the
nominations by 10 March 2003. Nominees would be appointed at the April
Board meeting. Steve added that, as the charity would not be established in
time for the end of March, there would be a small amount of Corporation Tax
to pay for 2002/03.

5.4 Health and Social Care Co-ordinator

Steve thanked Lil Acklam for her involvement in the recruitment of Susan
Naughton who will commence work with Bradford Trident on Monday 24
February and will attend the next Board Meeting.

6. YEAR 4 DELIVERY PLAN

A report was presented by Steve Hartley seeking the Board's approval on the second draft of the Delivery Plan for Year 4, 2003/04, prior to submission to GOYH at the end of February 2003.

Steve reminded the Board that the Delivery Plan had previously been
discussed at the December Board Meeting and had now resulted in a final
draft. He added the issue had been discussed within Working Groups and a
plan for next year had been drafted with a projected expenditure of £8.063m
including a reasonable amount of contingency.

Steve advised the Board that there would be areas which required additional
funding ie, environment, Parkside Park, Trident Park, Private Sector Housing
and Community Facilities. He explained the proposed PCT premises on the
Woodroyd site would require an investment of around £2m but would
generate income. However, once this had been completed, there would be
limited further funding available to invest in asset development. Steve felt this
needed to be addressed when looking at priorities.

Dr Khan acknowledged funding had been utilised for capital expenditure,
however he felt groups would require financial assistance in order to maintain
the upkeep of the Centres.

Ian Greenwood felt this could be related to an exit strategy. Although
buildings were unlikely to be completed until the middle of next year, this may
be an issue at a later date.

Steve Hartley advised it was anticipated organisations in receipt of capital
funding would provide Business Plans detailing how they intended to develop
provision for the buildings.

Lil Acklam felt it was important that the Council recognised Bradford Trident's
achievements and that funding was required by all community and voluntary
groups. She felt partnerships would play an important role.

Joe Holloway advised he was against the re-allocation of money for health.
£200,000 had been lost last year with a further £800,000 being proposed. He
felt provision for the elderly and disabled was inadequate ñ long waiting
periods for doctors appointments; the unsuccessful Metro bid (although it
would be resubmitted) ñ and there was disparity between the housing and
health projects. These issues needed addressing.

Steve Hartley advised that the £800,000 allocated in the health budget would
go towards the new surgery which would improve health provision in the area.
There would also be an additional £1.2m asset funding put into the health
budget to establish the Centre. He added the Health and Environment
Working Group would be addressing the issue of provision for the elderly as a
priority and still had £›m unallocated health funding.

Ian Greenwood advised that funding for housing reflected the consistent
response from residents since the establishment of the New Deal Programme.
This was echoed by Taj Salam who felt the Woodroyd Health and
Neighbourhood Centres would assist a large number of the community
throughout the area.

Ian Greenwood felt it was imperative to retain the £800,000 funding identified
for the Woodroyd Centre as this had always been the intention from the
outset. However any insufficiency in elderly provision needed to be
addressed. He suggested, once the Health and Social Care Co-ordinator had
taken up post, a meeting be held to discuss these issues to which he would
attend.

The Board approved the report presented.
Proposed by Lil Acklam
Seconded by Taj Salam

With the exception of Joe Holloway all were in favour.

Agreed:

1. The Year 4 Delivery Plan be approved for submission to GOYH and
any minor adjustments necessary (following feedback from GOYH) be
delegated to the Chair and Chief Executive.

7. RACIAL DISADVANTAGE

A report was presented by Chas Stansfield seeking the Board's approval on
follow actions to the Racial Disadvantage Report prepared for Trident by
Trescom.

Chas Stansfield explained that a lengthy period of debate, discussion and
consultation with communities, directors etc had produced a response to the
issues of racial disadvantage which could be adopted as an action plan of
practical measures to implement.

Chas drew members' attention to the Summary Proposals and Actions
outlined in Appendix 1.

Ian Greenwood felt the report should not be viewed as a completed piece of
work, but stressed the importance of returning to it on an ongoing basis,
perhaps every 6 months.

Lil Acklam questioned whether partnerships had been established with other
organisations working within the same field such as the Council. Chas
advised links had been established with the Policy Development Team within
Bradford Council.

Ian pointed out that the issue of the mix of the Bradford Trident Board was still
an area which needed to be addressed.

Taj Salam welcomed the report but cautioned that it should not follow the path
of other reports which had resulted in a paper exercise with little action within
communities. This was echoed by Ian Greenwood who re-iterated the need to
constantly return to the issues raised. He added one positive aspect was how
the staff team were representative of the community it served which was an
enormous degree of progress.

Lynnette Throp felt some action plan needed to be agreed with the health and
social care area, linking into statutory health services and suggested this
should be taken on board once the Health and Social Care Co-ordinator had
taken up post.

Ian Greenwood remarked that Bradford Trident should also continue to
identify groups who were not being clearly represented.

David Wilkinson agreed action, rather than words, were important and also
suggested a possible change to the company's appraisal form where only one
question focussed on equal opportunities policy. He felt this should be
strengthened in order to draw out the information we required.

The Board approved the report subject to its return on a regular self-critical
basis.

Proposed by Taj Salam
Seconded by Nyear Yaseen

All in favour.

Agreed:

That the report accepted as the Bradford Trident response to the Racial
Disadvantage Report be approved.

That Appendix 1 be adopted as an Action Plan to be monitored by the Youth,
Education and Community Working Group and to be brought to the Board on
an annual basis for review and reappraisal be approved.

8. APPRAISAL - MAYFIELD HOUSE DEVELOPMENT

A report was presented by Chas Stansfield seeking the Board's approval for
the Mayfield House Development appraisal.

Chas explained the appraisal covered the development of the building; the
purchase of the building and the development of a finance package for partial
demolition. He added this could be achieved within the overall Community
Facilities budget.

Ian Greenwood and Taj Salam viewed the appraisal as the culmination of
community aspiration. Taj added, the discussion held at Bankfoot had
achieved a high turnout and all were in favour. He felt this was the basis of
community cohesion and the development should commence as soon as
possible.

The Board approved the appraisal
Proposed by Taj Salam
Seconded by Lil Acklam
All in favour.

Agreed:

That the Mayfield House Development appraisal and total NDC funding of
£831,000 and Trident PACT funding of £82,000 over two years be approved.

9. FINANCE REPORT

A report was presented by Steve Hartley for the Board's information.
Steve advised the Board that in the third quarter up to the end of December,
Bradford Trident had invested £2m which had achieved a cumulative spend of
£5.3m.

Steve expressed his confidence that the target of £8m would be achieved by
the end of the financial year and conveyed David Mosley's congratulations to
the Board, Working Groups and staff team for their hard work.

10. WORKING GROUPS - REPORT BACK

A report was presented by Programme Managers outlining the actions of all
Working Groups which have met since the last Board meeting.

Steve Hartley advised the Board that for the first time this report included a
report back on Neighbourhood Management.

Joe Holloway queried whether Park Lane directors had been consulted on the
implementation of street lighting. This was confirmed and it was noted that
work had commenced.

Lil Acklam asked the Board to consider an evaluation of the Minerva Centre's
ICT work for Trident in the near future. Steve Hartley explained this would be
addressed as part of next year's local evaluation.

The Board noted the Working Group reports presented.

CONFIDENTIAL
11. ANY OTHER BUSINESS

Members of the public left the meeting prior to the discussion of this item.

Ian Greenwood advised the Board that he had received a petition regarding
housing repair grants and read the petition to the Board. (Copies were
circulated at the meeting by Munawar Khan). He explained this had been
considered at the Housing and Development Working Group and, as
representations by groups were treated seriously, he felt it warranted Board
discussion.

He suggested a possible way forward:-

1. If residents felt the work was not satisfactory it would be appropriate to
obtain an independent evaluation.
2. A letter should be sent to all petitioners advising them of the action
being taken and that their concerns would be taken seriously and
provide them with details of how much money had been spent on each
property.
3. Speak to the company who undertake the initial survey with regard to
what they say to householders.

Isa Khan agreed to this action, however he felt expectations had been raised
with insufficient information provided, therefore the issue was one of a lack of
information.

Taj Salam agreed with the seriousness of the issue which was also concerned
community trust. He anticipated once letters had been issued other people
may come forward and their concerns should be equally addressed.
Concerns had been expressed about the conflicting information received from
surveyors and the actual work being undertaken. He added forms needed to
be simplified and independent follow up required. He felt if Bradford Trident
could legally inform people of the amount of money spent, this should be
done. Independent evaluation was required in order to speak directly to the
residents and the surveyors.

Lil Acklam referred to the discussion at the Working Group relating to the
grants system and whether these could be used by residents. She felt
Bradford Trident should be advising people how these grants are awarded.

Joe Holloway felt the concerns of the petitioners could also be attributed to
many households within the area.

Dr Khan queried whether the contractor was legally able to release
information. Steve responded that Bradford Trident would seek advice.

David Wilkinson felt it was important the existing contractor was aware of the
petition and its contents and agreed to an independent expert. Wayne
Noteman advised the contractor was aware of the petition and had no
objection to an independent expert as this, in part, currently happened via the
Council. They had also in the past been happy to carry out any rectification
work.

Munawar Khan expressed the view that since the work had commenced in
West Bowling problems had been experienced which had not been taken
seriously. He added residents, as well as Community Directors, wanted to
know details on costs.

Ian Greenwood re-iterated the issue had been taken seriously and felt
residents and directors were entitled to know the costs.

Lil Acklam enquired whether any comparisons had been made with
contractors. Ian explained the bidding process but agreed we would look at
any potential for comparison.

Munawar Khan enquired about the possibility of obtaining a contractor from
the New Deal area so that residents were familiar with them. Ian agreed this
would be looked into.

Dave Richardson re-iterated the need to advise the contractor of the situation
and to ensure this action would be recorded.

The suggestions on the way forward outlined by Ian Greenwood were
accepted by the Board. A report would be made at the next Board Meeting.

All in favour.

12. DATE OF NEXT MEETING
Thursday 3 April, 5.00 pm
D R A F T1

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