BRADFORD
TRIDENT, NDC PARTNERSHIP BOARD MEETING
of a Meeting of the Board held at The Foyer, 1 Coates Street, West Bowling,
Bradford on Thursday 18 SEPTEMBER 2003.
Commenced:
1715 Concluded: 1755
PRESENT
Councillor Ian Greenwood (Chair)
Community Directors:
Greg Lucas (West Bowling)
Jahnzaib Sarwar (West Bowling)
Amjad Ali (West Bowling)
Munawar Khan (Park Lane)
Nawaz Khan (Park Lane)
Lil Acklam (Park Lane)
Jamshed Khan (Park Lane)
Zahera Hanif (Marshfields) (from 1720)
Isa Khan (Marshfields)
Voluntary Sector Director:
Ali Jan Haider - Voluntary Sector Forum (from 1730)
Business Directors:
David Austin - Allan Austin Sports
Omar Khan - Omar Khanís
Nick Baggio - Ivy Guest House
LSC Director:
Angela Dobson - Learning + Skills Council
Adviser:
David Wilkinson
Observers:
Mark Fielding - (Interact) Bradford Trident Communications ManagerStaff
in attendance:
David Mosley - Company Secretary
Chas Stansfield - Programme Manager
Judith Atkinson - Programme Manager
Andy Brennan - Programme Manager
Wayne Noteman - Housing Projects Manager
Ian Hague - Neighbourhood Manager
Darrell Gregoire - Programme Co-ordinator
Umar Hayat - Programme Co-ordinator
Claudia Dacres - Personal Assistant to Chief Executive
Also
in attendance:
Mike Latham - Headteacher, Newby Primary School
Kay Lewis - Minerva Centre
Shazad Yousaf - Neighbourhood Action Team
Sajad Khan - Neighbourhood Action Team
Neelam Khan - Neighbourhood Action Team
Ashiq Hussain - Neighbourhood Warden
Catherine Longden - Neighbourhood Warden
Deborah Storey - Neighbourhood Warden1.
APOLOGIES
FOR ABSENCE AND INTRODUCTIONS
Apologies were received from:
Zamurrad Khan - Community Director
Joe Holloway - Community Director
Nyear Yaseen - Community Director
Sister Julie McGing - Faith Director
Will Jennings - Bradford & Northern Housing Association
Lynnette Throp - Health Director
Dave Richardson - West Yorkshire Police
Roz Hall - BMDC Regeneration Partnership
Steve Hartley - Chief Executive
Susan Naughton - Programme Co-ordinator
Zubare Khan - Monitoring and Evaluation Officer
On behalf of the Board Ian Greenwood conveyed good wishes to Steve Hartley
on a speedy recovery.
2.
MINUTES AND MATTERS ARISING FROM THE BOARD MEETING 26 JUNE 2003
2.1 The minutes of the meeting held 26 June 2003 were agreed as a correct
record.
There were no matters arising.
3.
DECLARATIONS OF INTEREST
All private sector Community Directors for item 5.2, Facelift Plus Re-appraisal.
4.
BOARD MATTERS
A paper was presented by David Mosley and Chas Stansfield for the Boardís
discussion/decision on various matters.
4.1
Election of Chair and Vice Chair of the Board
Ian Greenwood stood down as Chair during the voting process.
David Mosley advised the Board that 1 nomination had been received for
Chair, which was Ian Greenwood, and 1 had been received for Vice Chair,
Nawaz Khan.
A show of hands was made for Ian Greenwood as Chair. This was carried
unanimously. Ian thanked the Board for re-electing him and returned to
chair the meeting.
A show of hands was made for Nawaz Khan as Vice Chair, which was carried
unanimously.
Annual Review 2002/03 - feedback
Chas Stansfield reported on the exceptional Performance Management assessment
which resulted in the Band 1 grading. Directors had received the details
and were formally thanked for their contribution.
Chas drew membersí attention to section 2.2 highlighting Government
Officeís increase in the delegation limit for approval of project
expenditure to £1,000,000, which reflected their confidence in Bradford
Trident.
Chas suggested the current arrangements of a Working Group delegation
limit of projects up to £250,000 remain in place, with projects
between £250,000 to £1,000,000 approved by the full Board
and those above £1,000,000 sent to Government Office for Yorkshire
and the Humber for their approval.
Ian Greenwood agreed this was good financial management.
Proposed by Ian Greenwood
Seconded by Isa Khan
All in favour.
Ian Greenwood thanked the Board, the staff team, all the organisations
with whom Bradford Trident worked, as well as the community.
New
Board Member
Ian Greenwood welcomed Sister Julie McGing back onto the Trident Board
as someone who has made a major contribution to the work of Bradford Trident.
4.4
Urban Forum NDC Residents Conference
David Mosley advised the Board that Bradford Trident had been approached
by the Urban Forum to host the NDC Residents Conference in 2004. He felt
this would be an opportunity for Trident to show the country how well
we are performing. Nominations were sought from Community Directors to
take an active role, which would involve a large time commitment.
Greg Lucas agreed this would be a positive step for Bradford Trident and
would highlight just how much we had achieved. He recommended all Directors
became involved and agreed to take a lead. Jamshed Khan also agreed to
take an active lead.
4.5
Yorkshire and Humber NDC Network meetings
Chas Stansfield reminded Directors of the previous event held in Bradford
in July and advised Doncaster NDC had agreed to host the next event on
Friday 21 November. Steve Hartley had already queried the date, as some
Directors would be attending mosque for prayers, however it would not
be possible for them to provide an alternative date. Chas added Umar Hayat
would try to identify a local mosque.
Directors were encouraged to attend and asked to contact Claudia Dacres
if they were interested.
Action: Directors
4.6
Board Away Day 17/18 October
David Mosley advised the Board that he and Claudia Dacres had visited
the venue for the event and thanked Directors for providing their responses.
David reminded the Board that a financial commitment had now been entered
into with the hotel for the accommodation and no refunds would be available.
Check in time at the hotel would be 5.00 pm with the Board meeting scheduled
for 6.00 pm until 7.30pm followed by dinner and a quiz.
4.7
Trident Summer Celebration Week - 5-13 July
On behalf of the Board Ian Greenwood thanked Mark Fielding for the excellent
organisation on the Trident Summer Celebration week and added this was
conducted in an inclusive way unlike other events in the district.
Mark Fielding advised directors that the success was also due to the other
organisations involved in the event.
5.
APPRAISALS
A report was presented by Chas Stansfield seeking the Boardís approval
for 2 project appraisals.
Trident Bursaries Extension
Chas Stansfield advised the Board that the scheme had been in existence
for three years. Of the first 20 graduates undertaking the scheme, 15
had graduated and 5 had progressed to Year 4. A positive evaluation report
had been received from the Institute of Education at the University of
London, which remarked on the fact that Bradford Trident were the only
Partnership dealing with students going to university. They encouraged
Bradford Trident to extend the programme and build in follow-up and contact
work as students graduate. Funding had been identified to follow-up and
assist.
Nawaz Khan felt this was an excellent scheme which had been debated within
the Working Group and all directors had agreed it would be beneficial.
Jahnzaib Sarwar agreed this was a positive way of assisting people as
it made a difference to less wealthy students, however he drew membersí
attention to the questionnaire analysis and queried the level of the positive
responses as to whether the scheme influenced the student. He wondered
whether the scheme was attracting the right students and what measures
had been implemented to achieve this.
Chas informed members that the first 20 students had already made the
decision to attend university. Feedback received had shown this had made
a difference to them and the data illustrates the drop out rate had virtually
been eliminated.
Jahnzaib wondered whether there were any further steps which could be
taken to ensure the right students accessed the scheme.
Chas advised the scheme was not means tested, as this would create complicated
bureaucratic difficulties for students.
Ian Greenwood felt the question relating to the schemeís influence
on the student could have been posed in a more sophisticated manner.
Greg Lucas expressed his concern at the reduced take-up by African/Caribbean
students. However, Chas explained the system used was thorough and he
was confident that no one had been missed. Ian Greenwood suggested outreach
work could be a means to encourage take-up by this section of the community.
Chas agreed to ask EASA to undertake this.
The Board approved the appraisal
Proposed by Nawaz Khan
Seconded by Jamshed Khan
All in favour5.2 Facelift {plus} Re-appraisal
Ian Greenwood advised the Board that the appraisal had been through both
the Board and the Working Group and was now being presented as a result
of advice we had received regarding European regulations. Wayne Noteman
added this represented the first year of the original appraisal. Due to
OJEC constraints the project would be a one-off for this year. The following
2 years would then be subject to OJEC tendering.
In response to Nawaz Khanís query regarding the timescale for commencement
of the work, Wayne Noteman advised that work had commenced on Ellis and
Marsh Streets. Work on Little Horton Lane would commence towards the end
of the year. Wayne added that Little Horton would take longer as the properties
were within a conservation area. The Little Horton community often felt
disadvantaged and believed that West Bowling residents received greater
benefits. The commencement of the works in Little Horton would go some
way towards alleviating these feelings.
Nawaz Khan stressed the importance of an early thorough consultation with
Little Horton residents prior to people being asked to sign up to the
scheme. Ian Greenwood advised he would personally meet with these residents.
Munawar Khan enquired whether an equal balance of properties could be
achieved throughout the 3 areas. However Ian Greenwood advised although
it should be proportionate to the demand, the bottom of Little Horton
Lane would take longer due to its conservation area status as the Planning
Department needed to agree a more detailed plan.
Wayne advised the Board that when the issue of OJEC was raised Trident
sought advice from our lawyers and approached Government Office for letters
of intent to continue with the programme. Letters had been received for
both Ellis and Marsh Street and work had now commenced.
Munawar advised the Board that the community were concerned that by the
end of the programme there would not be sufficient funds to undertake
the work on their properties. Ian Greenwood re-iterated the issue relating
to conservation status. It was noted that all the properties on Little
Horton Lane fell within this area. Ian added that until this issue had
been resolved work could not commence. Wayne Noteman added Bradford Trident
had commenced consultation with the planners last year and the process
of agreement was a lengthy one.
Amjad Ali felt those properties not selected for the scheme were clearly
disadvantaged. Ian Greenwood advised the Matched Incentive Scheme would
apply to every property, however details had not yet been established.
This would be debated within the Working Group, followed by the Board.
Ian was hopeful an agreement could be reached by December or January and
advised directors they would receive details.
Proposed by Isa Khan
Seconded by Omar Khan
All
in favourAgreed:
1. That the Bursaries Extension appraisal and NDC funding of £320k
be approved.
2. That the Facelift (Plus) re-appraisal and NDC funding of £1.349m
be approved.
6.
WORKING GROUPS - REPORT BACK
A report was presented by Programme Managers outlining the actions of
all Working Groups which have met since the last Board meeting.
Ian Greenwood welcomed the Neighbourhood Wardens who introduced themselves
to the Board. Ian Hague advised the Board that the team would be equipped
with uniforms and security mobile phones, which were currently on order.
The team would be patrolling the area by the end of October.
Ian Greenwood felt this required a news item and suggested the Wardens
appointment would allow the police additional time to deal with more urgent
issues.
The Board noted the Working Group reports presented.
7.
GENERAL MATTERS
A report was presented by David Mosley informing the Board on a number
of issues.
7.1
Charity
David advised the Board that Bradford Trident continued to work with KPMG
and our lawyers to establish whether the Bradford Trident Charity Community
Trust was the most effective means of saving capital and corporation tax.
Dave agreed to update the Board at the October meeting.
7.2
Audited Accounts
David thanked Board directors for approving the accounts at the AGM. He
added negotiations continued with the Council in connection with VAT.
The accounts were not required by Companies House until 31 January 2004.
Park Lane Redevelopment
7.3
David advised the Board that a Stage 3 bid had been submitted to Yorkshire
Forward for approximately £400,000 to purchase land off Manchester
Road and to undertake site investigations for the residential housing
area and also including the Manchester Road Bridge feasibility study.
Stage 1 and 2 and been achieved and we were awaiting the outcome of the
Stage 3 bid.
Ian Greenwood advised this was an important issue, particularly in terms
of site reclamation. The funding would enable Bradford Trident money to
be spent on the Trident programme.
7.4
Urban Bus Challenge
Ian Greenwood felt the commitment from Bradford Trident of funding, in
principle, of £100,000 for the 2003 bid would be beneficial to the
area and an excellent idea.
Proposed by Greg Lucas
Seconded by Amjad Ali
All in favour
9.
ANY OTHER BUSINESS
There were no items of Any Other Business
10.
DATE OF NEXT MEETING
Friday 17 October, 6.00 pm
The Thorpe Park Hotel, Thorpe Park, Leeds