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Commenced:
1730 Concluded: 1835
PRESENT
Councillor Ian Greenwood (Chair)
Community Directors:
Greg Lucas - Community Director (West Bowling)
Khalid Mahmood - Community Director (Marshfield)
Munawar Khan - Community Director (Park Lane)
Akhtar Khan - Community Director (Park Lane)
Jamshed Khan - Community Director (Park Lane)
Zamurrad Khan - Community Director (West Bowling)
Councillor Sher Khan - Council Director
Mohammed Jamil - Council Director
Vipin Joshi - Business Director
Omar Khan - Business Director
Paul Johnson - LSC Director
Sarah Brown - Police Director
Ali Jan Haider - Voluntary Sector Director
Advisors
Sunita Birdi - GOYH
Jennifer Rowe - BTT Director
Ray Tate - BTT Director
Janet Hulse - BMDC
STAFF IN ATTENDANCE
Steve Hartley - Chief Executive
David Mosley - Company Secretary
Chas Stansfield - Programme Manager
Judith Atkinson - Programme Manager
Mark Fielding - Neighbourhood Manager
Umar Hayat - Programme Co-ordinator
Wayne Noteman - Programme Manager
Zubare Khan - Facilities & Enterprise Co-ordinator
Iqbal Patel - Finance & Monitoring Officer
1. APOLOGIES FOR ABSENCE
Apologies were received from:-
Jahnzaib Sawar - Community Director (West Bowling)
Isa Khan - Community Director (Marshfield)
Sister Julie McGing - Faith Director
Mohammed Khan - Faith Director
Will Jennings - Accent Regeneration
Nick Baggio - Business Director
Anita Simms - Health Director
David Wilkinson - BTT Director
Nick Chamberlain - BTT Director
Ian Hayfield - BTT Director
Ray Tate - BTT Director
2. MINUTES AND MATTERS ARISING FROM THE MEETING OF THURSDAY 5TH OF JULY 2007
Greg Lucas advised that he raised a question under general matters 10.1 "did anyone speak to the Pakistan Consulate in connection with secret meetings" and the response from the Chair was "no" it was agreed that the minutes would be amended to reflect this. Proposed by Cllr Sher Khan and seconded by Zamurrad Khan, All in favour.
3. DECLARATIONS OF INTEREST
All Community Directors with regard to private housing.
Vipin Joshi with regard to the Dunoon House Site.
4. BOARD MATTERS
4.1 Board membership
Steve Hartley advised the Board that he and David Mosley had spoken to Gordons our lawyers who had advised that in order to agree short term co-options to the Board we would need a change of Bradford Trident Limited's Articles of Association at an AGM or EGM in order to co-opt new Directors. As we are hopeful that the decision in connection with the formation of the Parish Council should be received in time to hold the Parish Council election in May 2008 it is proposed that co-options are not sought at this stage.
4.2 Staffing Update
Steve Hartley advised that further to his letter of the 25th of September 2007 he resigned from Bradford Trident on the 29th October and will start his new position as Assistant Director, Neighbourhood Services, with Bradford Council on the 1st of January. The Chair wished to formally record his thanks and those of the Board for the 7 years of exemplary service that Steve had given to Bradford Trident providing tremendous leadership and commitment.
Ian commented that as Steve had just resigned a meeting of the Pay, Personnel and Grievance Committee would be called in order to decide the future of the management team and a recommendation will be made to the December Board meeting.
Steve talked through the other staffing update matters for information and wished to record his thanks to Darrell Gregoire for the huge contribution that he had made to the Crime and Community Safety and Jobs and Business areas giving 6 years of loyal service .
4.3 Nomination of Directors to the Executive
Bradford Trident Trading and the Pay Personnel Grievance Committee.
Steve advised that Isa Khan has agreed to be the Marshfield Community Director nomination for the Bradford Trident Executive and thus also for Bradford Trident Trading.
Sarah Brown also agreed to be the agency nomination to the Pay, Personnel and Grievance Committee.
4.4 Coast to Coast Charity Bike Ride
Steve advised that Cath Stone and Linda Lawson had organised a wonderful charity raising event where 21 riders, most associated with Trident in one way or another, completed the distance with the help of 4 support drivers. A cheque for £4796.86 raised by the group was handed over to the Lord Mayor on the 23rd October at a Civic Reception at City Hall also attended by Councillor Greenwood.
4.5 Heritage Open Day
Steve advised that this event held on the 8th of September funded by English Heritage had been an outstanding success.
Thanks go to Yasmin Begum for her hard work which resulted in 500 people of all ages from the local communities joining in a "multi-ethnic", "muti-national" event with something for everybody to enjoy.
4.6 Regeneration Partnership of The Year
Steve advised that Bradford Trident had been awarded the prestigious Regeneration Partnership of the Year award at the inaugural Regeneration and Renewal magazine award ceremony. Steve had been proud to collect the trophy at the dinner in London on the 17th of September.
4.7 2008 Meeting Schedule
Steve advised the board that the draft Board and working group meeting dates were attached which are subject to final confirmation.
The schedule is of course dependant on any arrangements for transition to new structures should a Parish Council be created in May 2008.
5. APPRAISAL - FACELIFT PLUS 2007/08
Wayne talked through the appraisal which would result in 43 properties being improved, the properties are detailed in the appraisal document. Bradford Trident is currently going through the procurement process in order to select a contractor for a 1 year period. Vipin Joshi, Councillor Sher Khan and Akhtar Khan are to be involved from the Board in the procurement process.
The appraisal for £656,500 of NDC funding was proposed by Ian Greenwood and seconded by Vipin joshi with all Directors in favour.
Councillor Sher Khan passed comment at the quality of work previously undertaken by STG where defects were now coming to light. Wayne Noteman suggested that a list of properties and issues should be drawn up and then we will get the contractor back where possible.
Ian Greenwood commented that we may need an additional special appraisal to fund the outstanding issues. He also felt that if residents have a legitimate claim against STG then we should be prepared to assist them. Munawar mentioned that the people he had spoken to were having problems with roof leaks and Wayne offered his assistance.
Ian Greenwood closed the debate by reminding the Board that we should not lose sight of the great success that the housing improvements have made to the Bradford Trident Area.
6 FINANCE REPORT
6.1 Spend
David Mosley advised the Board that spending to the 30/09/07 is £1,384,300 including VAT which is on track towards our year end target of £3,180,000 including VAT, David passed on his congratulations to the working groups and the staff team for this splendid effort.
6.2 Asset Management Strategy
David talked through the proposed asset management strategy for Bradford Trident which sets out how the company will manage the assets beyond the end of NDC funding as this function is a core part of our forward strategy.
The document will also be a part of our "test of organisational fitness" which Bradford Council will require us to pass in order for Bradford Trident to operate independent of the Local Authority.
Janet Hulse commented that negotiations had already started with the Council re the "test of organisational fitness" and were going well.
Ian Greenwood suggested that Government Office should also get involved in this process and David Mosley was asked to arrange this.
It is expected that CLG will remove claw back when NDC funding ends and that Bradford Council would then remove its legal charges over the properties.
The assets are however locked into Bradford Trident by virtue of our Memorandum and Articles of Association and our Charitable status.
All income earned from the assets will be re-circulated in the area of benefit to continue to meet the organisations regeneration objectives.
6.3 Establishment of a 10% Sinking Fund
David suggested to the Board that a sinking fund of 10% of the annual property rental income should be established, this is to cover large unexpected maintenance cost or the repairs of burglary or vandal damage where we would not wish to make an insurance claim which would increase our insurance premium.
It was proposed by Greg Lucas and seconded by Munawar Khan that the spend to the 30/09/07 and performance against annual target be noted, that the Asset Management strategy be approved and that the establishment of the sinking fund of 10% of the annual property income be approved. All directors in favour.
7 GENERAL MATTERS
7.1 Streets Ahead
Steve advised that our third short term contract with Bradford Council to deliver the Streets Ahead project ran out at the end of September and that all outstanding work with regard to this contract had been successfully completed.
Steve referred to his letter to the Board on the 28th September, following a Council procurement exercise informing that the contract for October 2007 to March 2010 was not awarded to Bradford Trident The financial implications of this decision will be addressed in a report to the December Board meeting as part of a business plan for 2008/09.
Steve also advised that as we have identified sufficient funding within the existing budgets such we can honour the contracts for the 2 additional Neighbourhood Wardens to 31st March 2008.
Councillor Greenwodd expressed his deep concern about the procurement process and bewilderment at the outcome.
Directors agreed with this view and expressed their disappointment with the Council.
Akhtar Khan expressed his concern that it would appear the Council had not worked closely with the local community or the Councillors in order to arrive at their decision.
Vipin Joshi enquired why we had employed 2 wardens before we had the certainty to cover their costs and this is something we must be careful of in the future.
Steve commented that the Council would have taken the wardens if required but it was agreed with the Chair that they provide a valuable addition to the team and that their cost could be accommodated within existing budgets to March 2008.
7.2 Parish Council Update
Steve advised that the Bradford West Area Committee approved the proposals for the Parish Council for the extended Bradford Trident area at its meeting on the 5th July 2007.
The proposals have now been forwarded to Central Government for final approval.
If CLG act quickly enough then the first elections for the Parish Council will be held in May 2008.
Steve Hartley and David Mosley are to explore the most appropriate way forwards by consulting again with the lawyers in case the CLG decision is delayed.
7.3 Citygate Reyner House Site
Steve advised that Asquith Properties had received outline planning consent at the BMDC's Planning Committee on 10th September 2007.
Both parties are now keen to move quickly and negotiations on the Development Agreement with Asquith are progressing well with a very successful meeting being held on Monday the 29th October which agreed the price and the phasing of the deal but still needs to agree the overage arrangement.
Steve Hartley offered to arrange a visit to the Gatehause for the Board in order that they may see the superb quality of building that Asquith provide.
Steve updated the Board on the situation with Impact Community Developments who still occupy the 3 Council owned blocks on what will be phase 2 of the development. The council have indicated that they will be serving notice imminently and Trident have been exploring the possibility of working with BCHT on the Dunoon House Site on Newall Street with a regard to new build development which would accommodate Impact.
This will be brought back to the Board for decision in due course.
7.4 Youth and Extended Schools
Steve explained that discussions have been taking place with Head Teachers and with the Council over the recent months about the future services in our area.
Council's Children's Services Division is currently preparing for the delivery of its services on a locality basis. This proposal has been accepted as a pilot for the District and a feasibility project agreed which will look at the coordination of activities between the Youth Service and local voluntary groups by the Trident team.
Discussions are also being held with Head Teachers and the Extended Services team (also part of Children's Services) which would enable Bradford Trident to take over the delivery of the Extended Schools provision from April 2008.
Chas Stansfield advised that this provided us with a timely opportunity to work with the children's services.
Ian Greenwood commented that this was a very positive project for us to get involved and Greg Lucas commented that in his opinion there is poor engagement with youngsters by the Council Youth Service in the Bradford Trident area and he felt that we could do far better.
7.5. Sustrans Connect 2 Manchester Road Bridge
Judith advised the Board that we had been short listed as part of the Sustrans bid to the last 4 proposals.
The 1 successful project will be decided by a public vote linked to ITV1 television with voting starting on Monday 26th of November.
If we are successful then this would result in a new footbridge across Manchester Road which is of course a long held ambition of Bradford Trident.
Judith referred to the briefing notes with more information and urged Directors and their extended families to phone and vote for the Sustrans Connect 2 bid from the 26th of November.
Judith also advised that she is working with Mark Fielding to produce a leaflet which will be distributed in the area encouraging residents to vote for the bid.
Zamurrad Khan suggested that the local community centres could be used as places for people to make their telephone vote.
7.6 MC3 Bus
Steve advised that Metro have informed us that the funding which has subsidised the hopper bus will run out at the end of this financial year.
The annual cost of the service has been in excess of £140,000 and it has a "fare box" income of around £15,000, the service runs 44 trips per week day with an average of 4 passengers per trip.
Metro had enquired whether Bradford Trident would be interested in funding the continued subsidy of the service but have agreed to pursue other options including reduced cost, Metro subsidy and subsidy linked to new travel plans for the West Bowling Golf course development.
Steve advised that a further report will be brought to the Board when the options have been developed by Metro.
Cllr Sher Khan suggested that we should have further discussions with the WYPTA, Steve agreed with this and also suggested that the Euroway Estate development should be factored in to the proposal.
8.0 ANY OTHER BUSINESS
NIL
9.0 DATE OF NEXT MEETING
Thursday 13th of December 5pm at the Mayfield Centre Broadway Avenue Bradford BD5. Board Meeting and AGM
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